Select The Best Quality Management Software For Your Company

What are important criteria to select the best quality management software for your company?

 
Quality managers are used to work with tons of Excel files, heterogeneous systems, time-consuming reports and a lot of paper-based documents.

 
best quality management software

 
Our comparison table will help you to select the best quality management software for your dedicated needs, based on criteria like:

  • Flexibility and adaptability
  • Covered features
  • User experience
  • Technology
  • Cost

View our quality management software comparison table

US Trade Adjustment Assistance Program to Get Funds For Your QMS/CRM Project – Do you qualify?

Article by Boris Lutz, CEO of BPA Solutions, March 2016

 

BPA Solutions would like to call your attention to a relatively unknown US federal program that can provide funding for US based organizations from all industry sectors, who have experienced a recent decline of minimum 5% in sales and employment as a result of import price competition.

Your firm may qualify to get funds.

Trade Adjustment Assistance for Firms (TAA), a federal program, provides financial assistance to firms in all industries affected by import competition. Sponsored by the U.S. Department of Commerce, this federal assistance program pays half of the cost of an ISO implementation project or any other project to improve global competitiveness.

“The TAA Program is a great way for any firm to get funds to strengthen their position in the market. It is very easy to get started and I encourage each firm that needs to develop additional capabilities – like implementing an ISO 9001 or CRM project – to find out whether they qualify for this great program.” says Dr. Boris Lutz, CEO at BPA Solutions.

Grants for an ISO 9001 Quality Management System implementation are available at a 50/50 cost sharing basis, up to $75,000. Over the last decade, many US based companies have been awarded with a matching grant to help them to develop their businesses just from applying for the Trade Adjustment Assistance Grant Program – so can you.

The program is called Trade Adjustment Assistance (TAA). There is no cost to find out if you are eligible for this program. Through the TAA program, your firm might receive up to $75,000 in government assistance to develop and implement strategies including the required resources to implement an ISO-based Quality Management Systems (ISO 9001, ISO 14001 EHS, OHSAS 18001, etc.), or CRM system to improve your competitive edge. Typical projects are: quality management system implementation, sales and marketing improvement, new product development, productivity improvement, computer system upgrades, and export feasibility studies.

Let see how this program can help you to improve your competitive position and profitability.

Initial Application

Basically, any firm headquartered in the U.S. that can show a 5% decline in sales (dollar volume) for a current period (most recent 12 months) versus the same period last year, or a 5% decline in employment for the same period, and is indeed import-impacted, is eligible to be approved by the Department of Commerce (DOC). This U.S. government grant program can provide up to $75,000 of U.S. government funds on a cost sharing basis for firms that have been hurt by import competition over the last years. This program is available to all U.S. based firms that have experienced a decline in sales and employment due to import competition.

The program is available within all US States. Each US State has its own TAA Grant Administration office, responsible for collecting and managing all applications of firms for the grant program.

Three Phase Application

The program is divided into three easy consecutive application phases:

  • Phase 1 – The firm is certified into the program. There is no cost for the firm to get certified.
  • Phase 2 – This phase includes the development of the diagnostic analysis and adjustment plan, in which a suitable implementation project is defined.
  • Phase 3 – is the project implementation phase, in which the firm can start implementing the project with an implementation partner and the local TAA office. The allocated grant will be used to fund the project.

Application Procedure

For certification, your implementation partner will help you to build a petition based on your financial and employment data (two years), along with some other very basic information. Petition development can go very quickly (a few days) once all the information is available. Designated project application support will be provided by the TAA local office in your state.

After acceptance of the petition by the TAA Office, (about 60 days from receipt of the petition), an official company visit is required to clarify details and determine eligibility.

From that point, the implementation partner prepares an “Adjustment Plan (AP),” which goes to the TAA local office for internal approval. The AP cost depends on the firm revenues, but ranges from $3,000 to $12,000, with the TAA picking up 75% of the total AP cost. The maximum cost for the firm is $3,000. Once the AP is approved, the project implementation phase can start.

Funds up to $150,000 can be used for growth projects that are outlined in the AP. Funds are available on a 50/50 cost-sharing basis, depending upon the firm’s sales volume / size (i.e. the firm pays $75K and the TAA grant program pays $75K at a cap amount of $150K in project assistance for firms with over $3 million in sales).

The TAA grant program foresees also a mini-plan for smaller firms – around $1 million in sales – which caps project funds at $30K, but the program pays 75% of that total project cost. It is recommended to request support for application from your implementation partner.

The TAA Adjustment Assistance Program does not pay for any kind of asset purchase (machines, software, etc.), but pays for asset-related projects, such as software modification or implementation, ISO 9001 implementations, etc. They also cannot pay for off the shelf software or modules, and cannot pay firm’s employees. Outside those few limitations, the program generally pays for the partner implementation work. Firms must complete any approved project every six months (from the date of AP approval for the first project) in order to stay in the program and get the matching funding on re-occurring basis every year. In a recent change, firms are now required to complete the program within five years after their adjustment plan is approved.

Once the implementation program contract is signed, the implementation project can start. Local TAA offices encourage monthly billing, to ensure the client is satisfied with the results. The implementation partner bills half of the implementation cost to the responsible TAA local office and the other half to the firm. The program does not allow any direct payment to the implementation partner.

Application Requirements

  • Employees data
  • Production Employees
  • Total Net Sales
  • Sales from Purchased Finished Products for Resale
  • Sales for Exported Products

Firms must make sure employment numbers match the State Employer Quarterly Reports.

Production employees are employees that work on the import-impacted products.

Please make sure your net sales information matches your financial statements.

 

Please contact us for more information

BPA Quality ISO 9001:2015

The need to comply with customer’s demands and regulations is increasingly challenging for managers and executives. Complex risk(s) and quality management obligations must be observed (and or monitored) on a daily basis down to the affiliate levels. Noncompliance can hurt any organization’s bottom line, market position and corporate image.

The latest edition of the ISO 9001:2015 has just been published in September 2015 and takes care of these new challenges.

BPA developed an all-in-one quality + risk management solution to help organizations registering or renewing their ISO 9001 certificate and be compliant with the 2015 release.

More than 50 quality processes have been described with their purposes (or objectives), inputs, outputs, activities, indicators and needed compliance documents. The core process map gives an overview of the key processes.

 

Strategic Planning

 

BPA Quality ISO 9001:2015 gives answers to the new ISO requirements, like considering your stakeholder’s expectations and determining your quality strategies such as competitive intelligence.

Market

 

New quality tools have been integrated like SWOT analysis to better support your strategic decisions and business opportunities.

 

 

Risk management is now required by the ISO 9001:2015 standard. Risk management is the preventive way to avoid nonconformities. 60+ high level risks have been identified and are ready to be assessed periodically using our scorecard component.

 

Auditing is a powerful tool to check for any process compliance. 100+ audit questions grouped by ISO 9001:2015 clause and chapter will help you planning your internal audits. The audit question library contains another set of questions to help your organization qualifying and evaluating suppliers. Key suppliers are periodically evaluated using scorecards.

 

Prebuilt workflows will drastically reduce time to handle your quality processes. The 8D non-conformance/CAPA workflow makes sure you go through the main steps to build your team, describe the problem, investigate root causes, declare corrective/preventive actions and measure their effectiveness. The 8D CAPA report is generated on the fly and can be emailed to your stakeholders from the system.

 

Knowledge is one of the most important asset in your organization. ISO 9001:2015 requires to develop, maintain and retain knowledge in your company. BPA introduced a wiki system to sustain your knowledge management initiatives.

 

Contact us to learn how BPA Quality will help you registering or renewing your ISO 9001:2015 certificate and guide your organization to Excellence.

Best Sharepoint finalist 2015

BPA Quality is Best SharePoint Solution Finalist at ESPC 2015

>> Vote Now for BPA and Win a Samsung Tablet (click Login or Register and select BPA as your favorite to participate in the competition)

We are honored BPA Quality was named Best SharePoint Solution Finalist at European SharePoint Conference 2015.

Among BPA voters, one will be selected to win a Samsung tablet. The winner will be announced during ESPC and the tablet will be sent to the winner.

>> Vote Now for BPA and Win a Samsung Tablet (click Login or Register and select BPA as your favorite to participate in the competition)

>> Read our eBook

Regulatory 2015

Drive Compliance for Each Affiliate, Subsidiary or Client

This is an example of a professional solution built using our components with no development needed.

This use case scenario applies for the following scenarios:

  • A group of company wants to ensure compliance for each affiliate (e.g. group of pharmacies)
  • A company holding wants to ensure compliance for each subsidiary or location
  • A consulting/regulatory office wants to ensure compliance for their clients

In this example a group of companies/company holding/consulting office want to share regulatory content – e.g. identified risks, requirements, SOPs, compliance documents – with their affiliates/subsidiaries/clients.

The group of companies can view consolidated risk information for all affiliates, grouped by territory, in the root site home page.


BPA Regulatory 2015

 

When drilling down, high risks with their severity are visible for each territory. When clicking one of these risks, the affiliate site opens and displays the related risk record with their controls and mitigation actions.


BPA Quality & Risk

 

Each affiliate has a private and secure regulatory instance. Affiliate are responsible to set periodical controls and actions to mitigate risks.


Risk Details - Controls

 

The group of companies is responsible for managing regulatory content for each affiliate. In this example, risk sources and risks automatically replicated in each affiliate’s site. The process happens in the background and is totally transparent for end users.


BPA Replication

 

Compliance documents are centrally managed by the group of companies and automatically replicated in each affiliate’s site.


Compliance Documents - document links

 

Each affiliate site is created from a template and contains all needed lists, pages and navigation. Adding a new affiliate site takes 2 minutes. When connecting, the affiliate has an overview of important metrics, like new published documents or risks by the group of companies.


BPA Quality 2015 - what's new

 

Each affiliate is responsible to take published risks into consideration (or not), periodically assess risks, set the needed controls, and define treatment actions when needed.


Risk

Conclusion

BPA Regulatory is intended to regulatory offices (financial services, healthcare…), professional associations, groups of companies (pharmacies…) and company holdings.

The platform is based on SharePoint, ensuring maximum end user experience and productivity. The platform is powered by the BPA’s component framework, giving power users full control to quickly adapt the solution to the customer + affiliate’s needs with no development.

Benefits for customers: differentiation of the offered services, recurring source of revenues, possibility to offer new associated services with the platform (e.g. compliance audits which will be much easier with the tool), modern image, etc.

Benefits for affiliates: a dedicated compliance platform is not necessary, regulatory content is managed by professionals, attractive pricing, simplified audit process and improved compliance.
BPA is responsible for developing, supporting and hosting the platform.

Integrated e-Government Solution – Citizen Service Center

Together with 2 technology partners, we have developed an integrated citizen service center solution, named ProximCity.

ProximCity is the next generation e-Government solution embedding configurable mobile solutions, a self-service portal for citizens and a back-office solution for public administrations.

Rich mobile apps are available to citizens for online administrative procedures, incident reporting with geolocation and much more.

The hosted secure self-service portal is accessible 24/7 from a computer or mobile device. The most popular services are offered, like civil status, citizenship, childhood, daily life, culture, transport, etc.

The back office solution tracks all relationships between a public administration and its citizens. Requests, activities, emails, documents are centralized providing a 360 degree view of the citizen.

Mohammeds quote on bpa

SharePoint MVP Explains How BPA Address Developers’ Needs

“I found BPA website at the beginning by chance, I was searching the web for a complete SharePoint-Based framework, where I can build a business/data-driven solution quickly in a productive way, I tried most of them (I tried 12 vendors’ products)! And honestly I wasn’t impressed or convinced, It felt that these vendor web parts are not tight together perfectly and don’t share the same User experience, BPA web parts gave me the feeling that they are loosely coupled but coherent and works perfectly together and this is what I was looking for, where other vendors provide very useful web parts, but something is missing when it comes to the idea of building a business solution (Data-Driven Apps) like a Lego on top of SharePoint and keeping the user experience persistent and sexy, they miss this attractive and sexy aspect of unified UX”, said Mr. Mohamed Saleh, SharePoint MVP & Independent Consultant.

“I don’t really know how the product management process works internally at BPA, but that’s a great job! The problems that are addressed by the web parts bundle are very common between developers and SharePoint projects, and many of the technical guys don’t even realize or have the ability to describe the problem properly (something that BPA did perfectly)! Especially how the web parts are understanding and dealing with the many-to-many relations model”, said Mr. Mohamed Saleh.

“One of the toughest challenges in building a data-centric line of business application on top of SharePoint is the user experience of many-to-many data relational model, BPA product engineering team tackled this challenge perfectly, all the relational data (where they reside into different custom lists) can be manipulated centrally from a single data entry screen, where the end user can view and edit the main data and all its related data without confusing the end user by navigate between different screens, and this can be achieved by using different BPA web parts (BPA Data Viewer & SharePoint User Interface solves that), and by grouping and categorizing the related data into Tabs in the same screen, and one of the coolest features is the ability to display custom buttons/actions that is related to the data context operations easily, they even took care of the button’s icons in a very sophisticated way using a custom Icon picker that understands the images as a map of Icons”, said Mr. Mohamed Saleh.

“I’ve been there for years, and I was solving these problems by writing a lot of event receivers and nasty custom SharePoint fields code, and it was messy (BPA custom fields and field replication solve that), and then I have to use 3rd party tool to develop custom forms or InfoPath that isn’t sharing the same UX of whole solution (BPA User Interface & Data Viewer/BPA Tabs/BPA SharePoint Forms solve that), then I have to use an open source SP Calendar (BPA Calendar solves that) or a 3rd party one with limitations, then I have to use SharePoint designer workflows to do the document generation/automation (BPA Mail Merge solves that), and when it comes to navigation we usually use JavaScript/JQuery menus and it’s not a pleasant experience at all (BPA Navigation solve that), and when it comes to data importing, we usually do it manually using scripts and copy paste (BPA Import solves that)…, and I have built something similar to BPA Query, but honestly, BPA Query is greater and easier to use than what I already built, something that end users can learn and use easily, I cannot even compare! And I can go on and on regarding other web parts… specially the integration connectors, search, and permissions… and regarding Mobile, I didn’t try the BPA Mobile App yet, but am pretty confident that its perfect considering the quality of other BPA products and the screenshots I saw. When I saw the BPA web parts bundle information over the website first, my first reaction was like THIS IS WHAT I REALLY LOOKING FOR!”, said Mr. Mohamed Saleh.

Mr. Mohamed Saleh
SharePoint MVP & Independent Consultant

Mohammed A. Saleh

Mohammed A. Saleh

SharePoint MVP & Independent Consultant

 

 

BPA Data Viewer Brings Relationship Management Back to SharePoint

“As a former consultant and business-oriented person, SharePoint makes real sense if it can solve business needs. One of the most pressing SharePoint challenges I run into on regular basis was: “How can I view all related information in a single page and track relations within the SharePoint user interface? This was never an easy task and required extra work and programming”, said Dr. Lutz.


BPA Data Viewer 2 minutes overview video

For this reason we developed BPA Data Viewer which is the core for any business solution running with SharePoint. With BPA Data Viewer you can track all related entities (like customers, projects etc.) and daily interactions within a single page for any business topic. This drastically improves the end user experience and productivity with SharePoint.

We would encourage you to access our new discovery sites to learn how Data Viewer will revolutionize your existing SharePoint solutions.

Start your
free trial now!

Free 30-day POC – Time-limited Offer

Developing with SharePoint is complex, costly and time-consuming. Since 2001, BPA has developed 30+ web parts and components to meet common challenges faced by developers and consultants. With BPA web parts, you will drastically improve the SharePoint user interface and user experience.

This is a time-limited offer to experience how BPA will transform your existing SharePoint sites into real business solutions in hours. Here are some POC-topic examples:

BPA offers up to 3 days of free professional services to build a tailored Proof Of Concept (POC) based on your needs. A POC presentation to your management team is included. Share the POC with your colleagues and test another 30 days with no obligation to purchase.

Tell us about your project and apply now

Making your SharePoint Experience Unique

  • Make your existing SharePoint sites attractive.
  • Transform your existing sites into professional business solutions in a few hours.
  • Replace your spreadsheets with collaborative solutions.

BPA will make your SharePoint experience unique.

Stunning User Interface

With BPA Navigation, Data Viewer and Tabs, you have a clean and beautiful SharePoint user interface. Optimize space by displaying data, charts or calendar in tabs. More than 20 configurable buttons can be added in data viewers; you can even easily add your own buttons. Retain users with an attractive interface that takes advantage of tabs and data viewers.

Stunning User Interface SharePoint

Optimizing Content with Tabs

With BPA Tabs you can display data, charts, KPIs, calendar or hierarchies within one single page. Tab borders differentiate content and make it easier to understand for end users. Making content easily accessible will dramatically improve the user’s experience with SharePoint.
Optimizing Content with Tabs

Tracking Any Relation and Activity

With BPA Data Viewer, you can track any relation or activity linked with a specific item (e.g. contact, project, opportunity, incident, etc.) within one single page. Any item-related data is automatically gathered from other lists. Emails and calendar events can be automatically pulled from Microsoft Office and Exchange. Configurable buttons allow end-users adding cross-list data from one single page.
BPA Data Viewer

Intelligent Forms

BPA Forms make it simple for end users to enter consistent data in SharePoint. Forms are automatically prefilled with the right data and cascading rules for lookup fields ensure data relations are correct. Additional features help users avoid duplicates when entering data in SharePoint. Users will love the easy form configurator where they can add form sections, tabs and fields with a simple drag and drop. The BPA forms allows you to manage users’ field permissions quickly and easily.

Intelligent Forms - SharePoint

Aggregating Calendars

BPA calendar allows you to aggregate many lists into one single calendar with different colors. It supports any SharePoint list, not only the calendar list type. BPA calendar can also be displayed in a tab with different content in other tabs in the same page—you can configure it according to your needs.

Aggregated Calendar SharePoint

Getting or sending emails in/with SharePoint

The BPA Email component allows users to send one or many emails directly from the SharePoint interface. Select one or many recipients with huge flexibility, starting from any list. Users can send up to 250 emails at one time, in compliance with the CAN-SPAM act. You can also share email templates easily with your team, ensuring that formatted, consistent information is sent to recipients every time. Many other options are available: creating signatures, selecting attachments, email previewing and testing, email tracking, generating activities or a creating a marketing campaign.

Getting or sending emails in SharePoint

BPA offers other tools for email management with SharePoint. The Office connector allows copying emails and attachments with contextual data in SharePoint. The Exchange connector will automatically suggest contacts to be added in SharePoint and collect all emails related with those selected contacts. The email marketing module allows sending thousands of emails that will reach each recipient.

Mail Merging Documents

BPA Mail Merge is a tool dedicated to end users for producing one or many mail merge documents directly from the SharePoint interface. Create your own mail merge templates easily with Microsoft Word. By pressing a button, end users will get formatted mail merge letters or reports, ready to be printed out or sent per email, without leaving the SharePoint interface.
Mail Merging Documents

Replicating or aggregating data

BPA Replication is the ideal tool for replicating or aggregating SharePoint content from one SharePoint site to another, even located in a different server or farm. A wizard guides you in configuring the SharePoint replication. The main available options let you define connection profiles, select lists and map fields. The replication starts automatically when an item is created, edited or deleted, or you can manually start the replication process yourself.

Replicating or aggregating data

Connecting with Microsoft Office

Connect SharePoint with Office easily using BPA Office connector. You can copy Outlook content, including emails, events, contacts or tasks, in SharePoint while keeping the context; you can even copy email attachments. Simply select one or many Outlook items and press a button to copy to SharePoint. A window lets you update SharePoint properties easily. BPA Office connector is constantly evolving based on user needs and is highly configurable, with configurations centrally shared for all users. The tool also allows Office documents to be copied into SharePoint.

Connecting with Microsoft Office

Importing Data in SharePoint

BPA Import allows end users to import data in SharePoint quickly and easily. A user-friendly wizard guides end users through the main data import steps. BPA import lets you copy data from a .csv file in a main SharePoint list and an optional parent list, such as contacts with related accounts. Up to 1000 items can be imported at one time. The tool automatically proposes the right columns to be mapped. Other possible options for import include manual values or concatenate fields.

Importing Data in SharePoint

Connecting with Microsoft Exchange

BPA Exchange connector automatically suggests and stores Exchange content and contacts in SharePoint. Incoming and outgoing emails are automatically copied in SharePoint and categorized by contact, whatever the device used (desktop, mobile). You can even copy email attachments and further define recipients to avoid. Easily invite and manage users from the administration platform.

Connecting with Microsoft Exchange

Building Reports on the Fly

BPA Query is a powerful solution for retrieving SharePoint data and publishing shared reports for end users. Users can also extract data from many related parent-child lists or perform calculations on child lists. The user-friendly wizard guides end users in selecting fields and setting filters. Queries can be run manually or as scheduled tasks. The query builder generates results in a new SharePoint list and query reports can be displayed in BPA data viewers, tabs or charts.

Building Reports on the Fly

Displaying 15+ Types of Interactive Charts

BPA Charts allows SharePoint data to be displayed in 15+ types of interactive charts, including gauge, pie, line, radar, funnel or risk charts. End users can switch chart type, drill down a chart to view data, zoom or refresh data. Calculations such as counting, summing and averaging are also possible. You can further group data by week, month, quarter or year. Charts can be displayed in any page using BPA tabs.

Displaying 15+ Types of Interactive Charts - SharePoint

Setting Automatic Item-level Permissions

BPA Permissions tool sets item-level permissions automatically, based on list conditions. The SharePoint administrator can set Boolean rules based on the available fields in the selected list. For example, if the opportunity region is the US, then only people from the US SharePoint group can contribute and no other users will have access to the US opportunities.

Setting Automatic Item-level Permissions

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