Regulatory 2015

Drive Compliance for Each Affiliate, Subsidiary or Client

This is an example of a professional solution built using our components with no development needed.

This use case scenario applies for the following scenarios:

  • A group of company wants to ensure compliance for each affiliate (e.g. group of pharmacies)
  • A company holding wants to ensure compliance for each subsidiary or location
  • A consulting/regulatory office wants to ensure compliance for their clients

In this example a group of companies/company holding/consulting office want to share regulatory content – e.g. identified risks, requirements, SOPs, compliance documents – with their affiliates/subsidiaries/clients.

The group of companies can view consolidated risk information for all affiliates, grouped by territory, in the root site home page.


BPA Regulatory 2015

 

When drilling down, high risks with their severity are visible for each territory. When clicking one of these risks, the affiliate site opens and displays the related risk record with their controls and mitigation actions.


BPA Quality & Risk

 

Each affiliate has a private and secure regulatory instance. Affiliate are responsible to set periodical controls and actions to mitigate risks.


Risk Details - Controls

 

The group of companies is responsible for managing regulatory content for each affiliate. In this example, risk sources and risks automatically replicated in each affiliate’s site. The process happens in the background and is totally transparent for end users.


BPA Replication

 

Compliance documents are centrally managed by the group of companies and automatically replicated in each affiliate’s site.


Compliance Documents - document links

 

Each affiliate site is created from a template and contains all needed lists, pages and navigation. Adding a new affiliate site takes 2 minutes. When connecting, the affiliate has an overview of important metrics, like new published documents or risks by the group of companies.


BPA Quality 2015 - what's new

 

Each affiliate is responsible to take published risks into consideration (or not), periodically assess risks, set the needed controls, and define treatment actions when needed.


Risk

Conclusion

BPA Regulatory is intended to regulatory offices (financial services, healthcare…), professional associations, groups of companies (pharmacies…) and company holdings.

The platform is based on SharePoint, ensuring maximum end user experience and productivity. The platform is powered by the BPA’s component framework, giving power users full control to quickly adapt the solution to the customer + affiliate’s needs with no development.

Benefits for customers: differentiation of the offered services, recurring source of revenues, possibility to offer new associated services with the platform (e.g. compliance audits which will be much easier with the tool), modern image, etc.

Benefits for affiliates: a dedicated compliance platform is not necessary, regulatory content is managed by professionals, attractive pricing, simplified audit process and improved compliance.
BPA is responsible for developing, supporting and hosting the platform.

BE Systems

BE Systems enters partnership with BPA Solutions

B E Systems a local business systems provider has announced that it has entered into a partnership to provide the world leading BPA Solutions platform for organisations using SharePoint and Office 365 platforms.

BPA Solutions is a global technology company and proven software leader. Since 2001, BPA has been creating a single platform to reduce the costs, risk and time needed to deliver solutions on SharePoint.

Norm Cogdale from B E Systems said it is very exciting to introduce such an innovative and flexible platform that will revolutionise the way that organisations can implement solutions on SharePoint and allow them to take advantage of the power and opportunities that SharePoint and Office 365 offer, with no coding required. Up until now the whole market has been dominated with high development costs, and long project lead in times with even minor changes requiring a significant investment.

To derive the most benefit from SharePoint organisations want solutions that are quick to implement, easy to use and smart applications to drive business process, workflow and collaboration and BPA Solutions enable that to happen easily.

Integrated e-Government Solution – Citizen Service Center

Together with 2 technology partners, we have developed an integrated citizen service center solution, named ProximCity.

ProximCity is the next generation e-Government solution embedding configurable mobile solutions, a self-service portal for citizens and a back-office solution for public administrations.

Rich mobile apps are available to citizens for online administrative procedures, incident reporting with geolocation and much more.

The hosted secure self-service portal is accessible 24/7 from a computer or mobile device. The most popular services are offered, like civil status, citizenship, childhood, daily life, culture, transport, etc.

The back office solution tracks all relationships between a public administration and its citizens. Requests, activities, emails, documents are centralized providing a 360 degree view of the citizen.

Mohammeds quote on bpa

SharePoint MVP Explains How BPA Address Developers’ Needs

“I found BPA website at the beginning by chance, I was searching the web for a complete SharePoint-Based framework, where I can build a business/data-driven solution quickly in a productive way, I tried most of them (I tried 12 vendors’ products)! And honestly I wasn’t impressed or convinced, It felt that these vendor web parts are not tight together perfectly and don’t share the same User experience, BPA web parts gave me the feeling that they are loosely coupled but coherent and works perfectly together and this is what I was looking for, where other vendors provide very useful web parts, but something is missing when it comes to the idea of building a business solution (Data-Driven Apps) like a Lego on top of SharePoint and keeping the user experience persistent and sexy, they miss this attractive and sexy aspect of unified UX”, said Mr. Mohamed Saleh, SharePoint MVP & Independent Consultant.

“I don’t really know how the product management process works internally at BPA, but that’s a great job! The problems that are addressed by the web parts bundle are very common between developers and SharePoint projects, and many of the technical guys don’t even realize or have the ability to describe the problem properly (something that BPA did perfectly)! Especially how the web parts are understanding and dealing with the many-to-many relations model”, said Mr. Mohamed Saleh.

“One of the toughest challenges in building a data-centric line of business application on top of SharePoint is the user experience of many-to-many data relational model, BPA product engineering team tackled this challenge perfectly, all the relational data (where they reside into different custom lists) can be manipulated centrally from a single data entry screen, where the end user can view and edit the main data and all its related data without confusing the end user by navigate between different screens, and this can be achieved by using different BPA web parts (BPA Data Viewer & SharePoint User Interface solves that), and by grouping and categorizing the related data into Tabs in the same screen, and one of the coolest features is the ability to display custom buttons/actions that is related to the data context operations easily, they even took care of the button’s icons in a very sophisticated way using a custom Icon picker that understands the images as a map of Icons”, said Mr. Mohamed Saleh.

“I’ve been there for years, and I was solving these problems by writing a lot of event receivers and nasty custom SharePoint fields code, and it was messy (BPA custom fields and field replication solve that), and then I have to use 3rd party tool to develop custom forms or InfoPath that isn’t sharing the same UX of whole solution (BPA User Interface & Data Viewer/BPA Tabs/BPA SharePoint Forms solve that), then I have to use an open source SP Calendar (BPA Calendar solves that) or a 3rd party one with limitations, then I have to use SharePoint designer workflows to do the document generation/automation (BPA Mail Merge solves that), and when it comes to navigation we usually use JavaScript/JQuery menus and it’s not a pleasant experience at all (BPA Navigation solve that), and when it comes to data importing, we usually do it manually using scripts and copy paste (BPA Import solves that)…, and I have built something similar to BPA Query, but honestly, BPA Query is greater and easier to use than what I already built, something that end users can learn and use easily, I cannot even compare! And I can go on and on regarding other web parts… specially the integration connectors, search, and permissions… and regarding Mobile, I didn’t try the BPA Mobile App yet, but am pretty confident that its perfect considering the quality of other BPA products and the screenshots I saw. When I saw the BPA web parts bundle information over the website first, my first reaction was like THIS IS WHAT I REALLY LOOKING FOR!”, said Mr. Mohamed Saleh.

Mr. Mohamed Saleh
SharePoint MVP & Independent Consultant

Mohammed A. Saleh

Mohammed A. Saleh

SharePoint MVP & Independent Consultant

 

 

Connected System

BPA Solutions enters strategic partnership with Connected Systems

Connected System

Connected Systems, a Perth-based technology-consulting company and a Microsoft Gold Partner, today announced its partnership with BPA Solutions, a leading worldwide provider of business applications and solutions for Microsoft SharePoint. This makes Connected Systems the first Australian organisation to enter into a partnership with BPA Solutions.

We are excited about this collaboration and glad that BPA Solutions has trusted Connected Systems to help them enter into the Australia & New Zealand markets.

BPA is proud to have Connected Systems as a strong new Partner in Australia. Together we bring innovative business solutions and a strong SharePoint expertise in the Australian market.

Partnering with global companies such as BPA Solutions allows us to provide the best SharePoint solutions to our clients.
We look forward to working together.

Connected Systems together with BPA Solutions have already signed their first client in Australia: a large WA government agency, where Connected Systems is currently implementing BPA’s Quality and Risk management software.

We’ve started our partnership the best way possible in signing our first deal a couple of weeks after having started our partnership. We are convinced we will win many more.

About BPA Solutions

BPA Solutions is a leading global provider of innovative business software solutions based on Microsoft technologies. BPA delivers business solutions, web part bundles, mobile solutions and cloud services that empower organizations to build better relationships with both internal and external stakeholders. BPA’s solutions include the award-winning CRM, Quality and Risk management software. The BPA web part bundles give developers a wide range of integrated web parts to accelerate development to create a unique user’s experience with SharePoint. Whether deployed on premise, in the cloud, or with Office 365, BPA provides the most flexible solutions enabling organizations to take full control. Headquartered in Switzerland, with offices in North America and Asia, BPA is ready to support your initiatives to build better relationships.

For more information, please visit BPA Solutions on the web at http://www.BPA-Solutions.net.

About Connected Systems

Founded in 2006, Connected Systems is an Australian technology-consulting organisation that provides innovative technological solutions to meet the needs of customers both today and into the future. Specialising in .NET bespoke development, SharePoint technologies and BizTalk solutions, it offers customers tailor-made, easy-to-use solutions to help increase productivity using the latest Microsoft technology.

As a Microsoft Gold Partner, Connected Systems is focused on building its solutions on the Microsoft platform, which is the common architectural foundation that allows customers to integrate and share all IT assets and resources. This means its customers can not only react to events, but they can also proactively manage their IT environments to pursue new business opportunities quickly and respond to market dynamics more effectively and competitively. Connected Systems prides itself on delivering solutions on current technology and endeavours to stay at the forefront of the Microsoft technology curve.

For more information about how Connected Systems can assist you, please contact:

http://connectedsystems.com/contact
+61 8 9227 0416
sales@connectedsystems.com

BPA Data Viewer Brings Relationship Management Back to SharePoint

“As a former consultant and business-oriented person, SharePoint makes real sense if it can solve business needs. One of the most pressing SharePoint challenges I run into on regular basis was: “How can I view all related information in a single page and track relations within the SharePoint user interface? This was never an easy task and required extra work and programming”, said Dr. Lutz.


BPA Data Viewer 2 minutes overview video

For this reason we developed BPA Data Viewer which is the core for any business solution running with SharePoint. With BPA Data Viewer you can track all related entities (like customers, projects etc.) and daily interactions within a single page for any business topic. This drastically improves the end user experience and productivity with SharePoint.

We would encourage you to access our new discovery sites to learn how Data Viewer will revolutionize your existing SharePoint solutions.

Start your
free trial now!

Free 30-day POC – Time-limited Offer

Developing with SharePoint is complex, costly and time-consuming. Since 2001, BPA has developed 30+ web parts and components to meet common challenges faced by developers and consultants. With BPA web parts, you will drastically improve the SharePoint user interface and user experience.

This is a time-limited offer to experience how BPA will transform your existing SharePoint sites into real business solutions in hours. Here are some POC-topic examples:

BPA offers up to 3 days of free professional services to build a tailored Proof Of Concept (POC) based on your needs. A POC presentation to your management team is included. Share the POC with your colleagues and test another 30 days with no obligation to purchase.

Tell us about your project and apply now

Making your SharePoint Experience Unique

  • Make your existing SharePoint sites attractive.
  • Transform your existing sites into professional business solutions in a few hours.
  • Replace your spreadsheets with collaborative solutions.

BPA will make your SharePoint experience unique.

Stunning User Interface

With BPA Navigation, Data Viewer and Tabs, you have a clean and beautiful SharePoint user interface. Optimize space by displaying data, charts or calendar in tabs. More than 20 configurable buttons can be added in data viewers; you can even easily add your own buttons. Retain users with an attractive interface that takes advantage of tabs and data viewers.

Stunning User Interface SharePoint

Optimizing Content with Tabs

With BPA Tabs you can display data, charts, KPIs, calendar or hierarchies within one single page. Tab borders differentiate content and make it easier to understand for end users. Making content easily accessible will dramatically improve the user’s experience with SharePoint.
Optimizing Content with Tabs

Tracking Any Relation and Activity

With BPA Data Viewer, you can track any relation or activity linked with a specific item (e.g. contact, project, opportunity, incident, etc.) within one single page. Any item-related data is automatically gathered from other lists. Emails and calendar events can be automatically pulled from Microsoft Office and Exchange. Configurable buttons allow end-users adding cross-list data from one single page.
BPA Data Viewer

Intelligent Forms

BPA Forms make it simple for end users to enter consistent data in SharePoint. Forms are automatically prefilled with the right data and cascading rules for lookup fields ensure data relations are correct. Additional features help users avoid duplicates when entering data in SharePoint. Users will love the easy form configurator where they can add form sections, tabs and fields with a simple drag and drop. The BPA forms allows you to manage users’ field permissions quickly and easily.

Intelligent Forms - SharePoint

Aggregating Calendars

BPA calendar allows you to aggregate many lists into one single calendar with different colors. It supports any SharePoint list, not only the calendar list type. BPA calendar can also be displayed in a tab with different content in other tabs in the same page—you can configure it according to your needs.

Aggregated Calendar SharePoint

Getting or sending emails in/with SharePoint

The BPA Email component allows users to send one or many emails directly from the SharePoint interface. Select one or many recipients with huge flexibility, starting from any list. Users can send up to 250 emails at one time, in compliance with the CAN-SPAM act. You can also share email templates easily with your team, ensuring that formatted, consistent information is sent to recipients every time. Many other options are available: creating signatures, selecting attachments, email previewing and testing, email tracking, generating activities or a creating a marketing campaign.

Getting or sending emails in SharePoint

BPA offers other tools for email management with SharePoint. The Office connector allows copying emails and attachments with contextual data in SharePoint. The Exchange connector will automatically suggest contacts to be added in SharePoint and collect all emails related with those selected contacts. The email marketing module allows sending thousands of emails that will reach each recipient.

Mail Merging Documents

BPA Mail Merge is a tool dedicated to end users for producing one or many mail merge documents directly from the SharePoint interface. Create your own mail merge templates easily with Microsoft Word. By pressing a button, end users will get formatted mail merge letters or reports, ready to be printed out or sent per email, without leaving the SharePoint interface.
Mail Merging Documents

Replicating or aggregating data

BPA Replication is the ideal tool for replicating or aggregating SharePoint content from one SharePoint site to another, even located in a different server or farm. A wizard guides you in configuring the SharePoint replication. The main available options let you define connection profiles, select lists and map fields. The replication starts automatically when an item is created, edited or deleted, or you can manually start the replication process yourself.

Replicating or aggregating data

Connecting with Microsoft Office

Connect SharePoint with Office easily using BPA Office connector. You can copy Outlook content, including emails, events, contacts or tasks, in SharePoint while keeping the context; you can even copy email attachments. Simply select one or many Outlook items and press a button to copy to SharePoint. A window lets you update SharePoint properties easily. BPA Office connector is constantly evolving based on user needs and is highly configurable, with configurations centrally shared for all users. The tool also allows Office documents to be copied into SharePoint.

Connecting with Microsoft Office

Importing Data in SharePoint

BPA Import allows end users to import data in SharePoint quickly and easily. A user-friendly wizard guides end users through the main data import steps. BPA import lets you copy data from a .csv file in a main SharePoint list and an optional parent list, such as contacts with related accounts. Up to 1000 items can be imported at one time. The tool automatically proposes the right columns to be mapped. Other possible options for import include manual values or concatenate fields.

Importing Data in SharePoint

Connecting with Microsoft Exchange

BPA Exchange connector automatically suggests and stores Exchange content and contacts in SharePoint. Incoming and outgoing emails are automatically copied in SharePoint and categorized by contact, whatever the device used (desktop, mobile). You can even copy email attachments and further define recipients to avoid. Easily invite and manage users from the administration platform.

Connecting with Microsoft Exchange

Building Reports on the Fly

BPA Query is a powerful solution for retrieving SharePoint data and publishing shared reports for end users. Users can also extract data from many related parent-child lists or perform calculations on child lists. The user-friendly wizard guides end users in selecting fields and setting filters. Queries can be run manually or as scheduled tasks. The query builder generates results in a new SharePoint list and query reports can be displayed in BPA data viewers, tabs or charts.

Building Reports on the Fly

Displaying 15+ Types of Interactive Charts

BPA Charts allows SharePoint data to be displayed in 15+ types of interactive charts, including gauge, pie, line, radar, funnel or risk charts. End users can switch chart type, drill down a chart to view data, zoom or refresh data. Calculations such as counting, summing and averaging are also possible. You can further group data by week, month, quarter or year. Charts can be displayed in any page using BPA tabs.

Displaying 15+ Types of Interactive Charts - SharePoint

Setting Automatic Item-level Permissions

BPA Permissions tool sets item-level permissions automatically, based on list conditions. The SharePoint administrator can set Boolean rules based on the available fields in the selected list. For example, if the opportunity region is the US, then only people from the US SharePoint group can contribute and no other users will have access to the US opportunities.

Setting Automatic Item-level Permissions

>> Ask for a trial now

BPA 2015 Mobile Solutions – Take Your Enterprise on the Road

BPA 2015 mobile solutions will make your SharePoint experience unique and give your enterprise the mobility you need to stay competitive. We’ve designed our apps to make SharePoint your daily business tool by tracking relations, displaying contextual data with user-friendly ergonomics and keeping screens flexible and intuitive for end users.

Access any SharePoint or Microsoft Office 365 site from your device. Easily synchronize your favorite lists and content to access it offline. What else can you do? Read on to learn more about our easy-to-use features.

BPA 2015 mobile solutions

In each list, you can define one-click actions (such as Click to Call or Click to Localize) and select the fields to be displayed or searched using the search engine. You can select views to filter data as well.

Accounts

When you click the Localization icon, the map displays the current account’s address.

Location
In each Item Detail Page, such as the company page, you can select the related data you want displayed, including contacts, opportunities, attachments or other information. Track any relation you want; for example, you can see tasks associated with a project or contracts related to a customer. Easily navigate from a parent to a child item with our intuitive interface. You also can add new child items or search in the child items from the Item Detail Page.

including contacts

By clicking the configuration wheel, you can simply drag and drop the child lists you want to display. Track any relation with your mobile device!

configuration Crm mobile

With the iPad version, it’s even easier to navigate in the tool. In this example, an auditor can simply check compliance for audit questions during an inspection visit.

iPad

The parent data will be automatically prefilled when you add a new item in a list, making the process easy and straightforward. Customize further by defining the fields to be visible when editing or displaying an item. This will avoid the need to fill in every field when on you’re the road or offline. Offline content will be automatically synched when a connection is available

Offline content

Take a photo or add any existing picture from your device into SharePoint and keep the context. For example, take a photo from a signed contract and link it with a contact or opportunity. Or take a product picture and link it with an audit or non-conformance, even while offline.

add foto from your device into SharePoint

When a device has been configured, you can share the configuration with other devices and users. You can even prompt end users to import a configuration file.

  you can share the configuration with other devices and users

Inviting mobile users, granting site permissions and managing configurations is easy from our secured central platform. You can be sure only selected users have access to specified sites.

granting site permissions

Our mobile solutions are currently available for iOS—use BPA 2015 features with your iPhone and iPad! (Look out for our new Android version is expected at the end of the first quarter for 2015.) Take your SharePoint solution where you need it—on the road!

>> Download and test now!

Quality Management Software (QMS) – BPA Quality & Risk 2015

The new BPA Quality 2015 is an integrated Quality Management System (QMS) software for Quality + Risk management built on Microsoft Office and SharePoint technologies.

This third generation QMS was developed with Quality professionals to be compatible with the new 2015 revision of ISO 9000 standards which include risk management.

Your dedicated home page will display your tasks, meetings, improvement actions and favorite items.

BPA Quality & Risk 2015


The aim of a quality system is to enable all needed processes to match customer requirements and to get customers satisfied. Constantly track customer satisfaction and neglected customers thanks to multi-list queries and graphical charts. Users simply refresh the dynamic queries to have up-to-date reports and even drill down through charts to view list items.

dashboard -BPA Quality Managemen

BPA Quality Management software was designed to match any quality standard. It’s based on the universal Deming wheel for continuous improvement of quality processes.

The KPI scorecard is an innovative way to periodically track KPIs related to quality objectives. This visual system makes sure you reach your objectives and continuously improve.

Objectives

The non-conformance cockpit lets you track all important KPIs associated with non-conformances and their related CAPA actions.
a non-conformance detail

This is a non-conformance detail page where you can view all important relationships in a hierarchical tree view. All important data is available in one single page, like root causes, CAPA actions, tasks, emails, meetings and documents related with the non-conformance.

Hierarchy

From the audit detail page, auditors can simply add questions from an audit question library. The audit compliance will be automatically calculated. By pressing a button, you can produce a formatted audit report ready to be sent by email to the management team or to your customer.
Audit overview

Training collaborators is crucial to continuously improve your quality management processes. The system will help you manage training courses and their related participants, actions and activities. The dashboard will let you know about collaborators that need to get trained.
Training overview

Risk management is an important new requirement with ISO 9000:2015 standards. This solution will help you managing the entire risk management wheel, from risk identification, risk assessment, risk treatment to risk monitoring.
Risk

Have a 360° view on your risks. Be sure recurring risk controls and treatment actions are compliant. Track mitigation actions to continuously reduce or transfer risks. The tool also lets you track incidents.
Risk overview

Microsoft SharePoint is very good at document management. Native MS Office integration and document versioning come out-of-the-box. In addition, BPA introduced a simple yet powerful compliance document approval workflow. Be sure compliance documents are validated and approved by the right persons and distributed to the right recipients.
Compliance Documents

At a glance, the Overall Dashboard gives you instant insights about compliance for all quality management processes.

Overall Dashboard

Mobility has become very important with quality management. Auditors and inspectors need mobile solutions for auditing customers or suppliers remotely and even offline. BPA mobile solutions are native solutions for iOS and Android providing easy navigation and data editing, even offline.

BPA mobile solutions

BPA Quality 2015 runs on Microsoft Office technologies and the Microsoft SharePoint Foundation version, embedded with Windows Server at no additional cost, or the SharePoint Server version. A lighter version is expected to be released later with SharePoint online and Office 365.

Please ask for a trial version here.