gdpr

How Automation Can Help GDPR Compliance

A World of Data

The amount of data being produced every day (about 2.5 quintillion bytes per day) continues to grow. To give you an idea of its epic growth, 90% of data that exists today has been produced in the last two years alone, and it doesn’t seem to be slowing down.

gdpr

As of 2018, entire corporations operate online, with virtually all the information they hold housed in the cloud. The EU’s new General Data Protection Regulation (GDPR) might seem like another compliance procedure your company must worry about, but in truth, it should be seen as a benefit. It means greater protection for both the customer and your organization.

What Happens if You’re Not GDPR Compliant?

Marketing departments will refer to huge databases of consumer data to make strategic decisions. Along with this, organisations store copious amounts of sensitive data like employee records and private business operations data. And this is just to function daily as a business. Leaving your data unprotected or misusing public data in any way could jeopardize your reputation, scare off your customers and hit you right in the profits. It’s not difficult to see why data compliance is an important aspect for your business future.

Much of the change to GDPR has been consumer orientated. It ensures that data in circulation is collected, managed, and stored in a secure fashion. And puts more power into the hands of the consumer, allowing them to specify what data is stored, what it’s used for, and when it’s removed.

If you fail to keep your data secure and in line with the GDPR, the consequences are severe – namely fines of up to €20 million or 4% of your annual turnover.

To avoid near financial disaster, you will need to ensure your current data is stored securely and your means to acquiring new data follows the GDPR guidelines. Which could be anything from featuring an optional tick box on your website (to gain permission to share consumer details) to trawling through vast servers of data with a fine-tooth comb. The execution of perfect compliance is, without a doubt, a difficult task.

Behold! Compliance Automation

What you’ll find with big changes in regulations is that it forces you to review a lot of your processes, and this is where automation can help. By taking advantage of the right automation technology, compliance becomes a lot more palatable.

Compliance automation delivers much more than enhanced efficiency, it also provides several benefits to risk control:

1. Automation standardizes data giving you consistent results. With an automation platform in place, compliance teams can rest easy knowing they’re adhering to all regulatory requirements.

2. Automation reduces labour costs, saves precious time and keeps you safe. Come audit time, all the relevant data will be available at the click of a button. With automated workflows there’s no laborious data gathering or risk of human error from manual processes.

Microsoft Office 365

Embracing a reputable online tool to automate your workflows will be your key to cloud compliance, and Microsoft Office 365 is the perfect solution. Not only will you benefit from the millions they have invested to protect customers who process data using their systems. But your company data is much easier accessed come audit time, since all of your employees are using a single central platform.

A Solution That Really Solves the Problem

While part of the solution to staying compliant is building the right automated workflows, it shouldn’t stop there. The newly released BPA GDPR Compliance software is unique. It’s a unique GDPR compliance solution that’s fully integrated with Microsoft Office 365, so the thought of spending weeks migrating your data is not a problem. Secondly, it’s been configured by GDPR professionals to provide you with a ready to deploy process engine that simplifies the complex jargon of GDPR into practical business terms. This lets you apply the changes straight away.

Get up to Speed, Fast

In essence, the GDPR offers a great opportunity to digitally transform – giving you long lasting benefits. Also, automating compliance processes will standardise the quality of your compliance every time, giving you complete peace of mind.

In fact, with the new regulation just around the corner, it’s imperative that companies everywhere get up to speed with the facts. We have recently teamed up with GDPR specialists to produce a whitepaper containing advice and solutions for protecting data, which you can download below.

BPA GDPR Compliance software solution, is a pragmatic, ready-to-use digital tool for easy, affordable, automated data compliance, helping to establish asset transparency for even the smallest of organisations.

Download the “GDPR Compliance Simplified” eBook.

How a Quality Approach will facilitate Your GDPR Journey

GDPR will be enforced in 4 months. Any company located in Europe or dealing with European companies will be impacted.

To be compliant, organizations have to answer complex subject access requests, track data assets, manage voluminous GDPR documentation, plan audits, identify risks, and set controls, paying out exorbitant fines if any breach occurs.

When reading the new regulation, this sounds horribly complex.

So, where should you start? How can you make it work for your organization?

Let’s take a closer look at important GDPR management processes:

  • Identify data-related assets
  • Lead GDPR assessment audits
  • Identify risks and non-conformances
  • Implement controls and corrective actions
  • Treat customer requests
  • Set objectives and indicators

Does it sound familiar to you?

These processes are exactly the same as in a Quality Management System (QMS). This is great news because you can reuse the same QMS approach to manage your GDPR system.

From a regulation point of view, GDPR is not very different from ISO 27001 for IT security. We can imagine the upcoming versions of ISO 27001 or even ISO 9001 will include the main GDPR requirements.

In practice, it is a good option to include your quality team in your GDPR project journey as they are already familiar with the processes and tools.

BPA Solutions has developed an all-in-one GDPR compliance solution built on our proven and award-winning quality and risk management software. BPA GDPR Compliance runs on the GDPR-compliant Microsoft Office 365 technology.

BPA makes GDPR compliance easy and affordable.

Learn more about our GDPR solution