Quality Management Software for Oil and Gas

Aristotle’s Alexander delivers ROI to clients through product and service excellence. We solve business challenges and empower customers to achieve their goals through innovation, disruptive software solutions and process improvement. Since 2008, Aristotle’s Alexander has focused on providing the Oil and Gas industry with value added consulting and technology solutions.

With the introduction of Iliad, we enable the Energy industry to address their Quality, Health, Safety and Environmental (QHSE) compliance challenges through an integrated Management System (MS). Iliad addresses requirements for API RP 75 SEMS, ISO 9001, ISO 14001, OHSAS 18001, API Q1 and API Q2 for efficient management and administration while yielding critical business insights and operational improvements. Built on the flexibility and power of BPA Solutions’ framework, we enable customers to rapidly deploy QHSE/MS solutions that evolve as their business and industry requirements change.

Iliad QHSE/MS Elements and Process Interaction Map

Iliad QHSE/MS Elements and Process Interaction Map

Features

  • Compliance Monitoring and Incident Investigation
  • Leadership commitment, planning and resources
  • Policy and Strategy
  • Roles, responsibilities, accountability and authority
  • Records and Documents Control
  • Hazard Analysis
  • Behavior Based Safety (BBS) program
  • Risk Assessment and Management
  • Contingency planning
  • Incident Tracking and Reporting
  • Non-Conformance Reporting (NCR)
  • Corrective Actions / Preventative Actions (CAPA)
  • Management of Change – (MOC)
  • Supplier and contractor management
  • Control of procurement
  • Customizable KPIs and Dashboards
  • Product realization for manufacturing and service operations
  • Quality Assurance & mechanical integrity of critical equipment
  • Control of testing, measuring, and detection equipment
  • Reporting, investigation, action management and improvement
  • Customer Requirements Management
  • Operating Procedures
  • Competency, training and awareness
  • Safe Work Practices
  • Stop Work Authority
  • QA/QC
  • Compliance evaluations and auditing
  • Management Review

Benefits

  • Reduces administrative costs
  • Potential for reduced insurance & liability costs
  • Gives companies competitive advantage
  • Assists in alleviating contract disputes
  • Improves employee performance
  • Improves regulatory compliance

Headquartered in Lafayette, Louisiana, with coverage extending throughout the US, Aristotle’s Alexander is well positioned to empower you to Be Great! Contact us today to learn more.

Making valuable profits in considering risks

Introduction to risk management

Risk management is not an exact science. Risks can’t be measured but they can be assessed; that may be one reason why companies drag their feet when it comes to implementing a risk management system. But that’s not a sound long-term strategy. Considering risks in daily business can save money and improve the bottom line…and not taking risks into consideration can lead to disaster. Also, since risk management is now part of the new ISO 9001:2015 revision, more and more companies are realizing that risk management is not optional. In today’s globalized and competitive markets, the way a company manages risks makes a competitive difference.
Risk Management
What does it mean to manage risks? Any risk must be considered, not just financial risks but also security, health or operational risks related to any company service or activity. Risks need to be periodically identified, assessed, treated and monitored. Risk severity is obtained by multiplying the probability of occurrence by the impact if the risk occurs. The impact is sometimes measured as a financial cost. A good risk management system can prevent that impact by giving companies the information they need to avoid the unfortunate events that might lead up to it.

A concrete example: The strong Swiss franc

Recently, and unexpectedly, the Swiss National Bank stopped supporting the Swiss Franc against the Euro. The Swiss Franc immediately appreciated by 15-20% against all major currencies. For exporting companies such as BPA, profit margins have been cut by 20% almost immediately. With no risk system in place, this could have serious consequences. And in fact many exporting companies will close their business in the coming months due to the stronger Swiss franc.

The currency exchange rate has been identified as a major risk at BPA for years. We took several mitigation strategies to reduce the risk impact. We decided to concentrate more on the local business; we outsourced some of our developments rather than hiring new developers locally; and we reinforced relationships with banks to obtain the best time frames and exchange rates when converting cash. These mitigation strategies help us to keep a strong position in the market with no need to lay off resources or increase our prices. This becomes a competitive advantage against other players that might need to take those steps.

We have the risk management solution to fit your needs

How can you do it with your company? BPA proposes a simple and intuitive collaborative solution for risk management. BPA and its partners can guide you in implementing a tailored ERM solution and share best practices with you.

In better tracking risks, you will reduce costs, generate additional revenues and develop new competitive advantages. This will consolidate your position in the market for the long term.

>> Ask for a trial now

Quality Management Software (QMS) – BPA Quality & Risk 2015

The new BPA Quality 2015 is an integrated Quality Management System (QMS) software for Quality + Risk management built on Microsoft Office and SharePoint technologies.

This third generation QMS was developed with Quality professionals to be compatible with the new 2015 revision of ISO 9000 standards which include risk management.

Your dedicated home page will display your tasks, meetings, improvement actions and favorite items.

BPA Quality & Risk 2015


The aim of a quality system is to enable all needed processes to match customer requirements and to get customers satisfied. Constantly track customer satisfaction and neglected customers thanks to multi-list queries and graphical charts. Users simply refresh the dynamic queries to have up-to-date reports and even drill down through charts to view list items.

dashboard -BPA Quality Managemen

BPA Quality Management software was designed to match any quality standard. It’s based on the universal Deming wheel for continuous improvement of quality processes.

The KPI scorecard is an innovative way to periodically track KPIs related to quality objectives. This visual system makes sure you reach your objectives and continuously improve.

Objectives

The non-conformance cockpit lets you track all important KPIs associated with non-conformances and their related CAPA actions.
a non-conformance detail

This is a non-conformance detail page where you can view all important relationships in a hierarchical tree view. All important data is available in one single page, like root causes, CAPA actions, tasks, emails, meetings and documents related with the non-conformance.

Hierarchy

From the audit detail page, auditors can simply add questions from an audit question library. The audit compliance will be automatically calculated. By pressing a button, you can produce a formatted audit report ready to be sent by email to the management team or to your customer.
Audit overview

Training collaborators is crucial to continuously improve your quality management processes. The system will help you manage training courses and their related participants, actions and activities. The dashboard will let you know about collaborators that need to get trained.
Training overview

Risk management is an important new requirement with ISO 9000:2015 standards. This solution will help you managing the entire risk management wheel, from risk identification, risk assessment, risk treatment to risk monitoring.
Risk

Have a 360° view on your risks. Be sure recurring risk controls and treatment actions are compliant. Track mitigation actions to continuously reduce or transfer risks. The tool also lets you track incidents.
Risk overview

Microsoft SharePoint is very good at document management. Native MS Office integration and document versioning come out-of-the-box. In addition, BPA introduced a simple yet powerful compliance document approval workflow. Be sure compliance documents are validated and approved by the right persons and distributed to the right recipients.
Compliance Documents

At a glance, the Overall Dashboard gives you instant insights about compliance for all quality management processes.

Overall Dashboard

Mobility has become very important with quality management. Auditors and inspectors need mobile solutions for auditing customers or suppliers remotely and even offline. BPA mobile solutions are native solutions for iOS and Android providing easy navigation and data editing, even offline.

BPA mobile solutions

BPA Quality 2015 runs on Microsoft Office technologies and the Microsoft SharePoint Foundation version, embedded with Windows Server at no additional cost, or the SharePoint Server version. A lighter version is expected to be released later with SharePoint online and Office 365.

Please ask for a trial version here.

7 Criteria Your Quality Management System Must Meet

In the past, the term quality referred specifically to the quality of a product. Nowadays, “quality” has a much broader scope. Quality means quality of the company organization and all related products and processes.

W. Edwards Deming defined a universal and simple description for quality management: PLAN – meaning setting objectives – DO – meaning applying good practices – CHECK – meaning measuring results – ACT – meaning continuously improving.

Deming wheel quality management system

Deming wheel

  1. The Deming Wheel is the basis for any quality system. All quality standards are based on the Deming improvement wheel principles. In this sense, quality management (QM) is all about applying best practices and continuously improving.
  2. Customers must be in the center of the quality system. This includes not only the final customer that buys the product, but also internal customers in different processes.The aim of any enterprise is to deliver products and services that fulfill customer needs and keep them satisfied. And obviously this needs to generate profits.
    From customer needs to customer satisfaction

    From customer needs to customer satisfaction

    Is this enough? Surely not.
    Enterprises need to keep employees motivated and happy. They need to minimize impacts on the environment. That means that employee health + security and environmental regulations are fundamental matters when defining best practices.

    QM includes health, security and environmental concerns.
    What about risk management?

  3. Risk management should a part of any QM system. Identifying, assessing, treating and monitoring risks should be considered for each process when defining good practices.Risks can’t be measured, unlike other quality metrics. But risks should be continuously assessed, based on probability of occurrence and impact (when occurring). Controls need to be applied on a regular basis.
    Example of a risk matrix

    Example of a risk matrix

    Today, risks are still not always considered at many companies. Financial consequences of un-mastered risks can be disastrous.

  4. Tracking relationships is key for a successful QM system. Improvement processes are closely interrelated. Improving continuously requires keeping track of these relationships.
    Because clients are in the center of the QM system, having a quality relationship management system allows tracking of important interactions – like calls or emails – with clients and suppliers.
  5. A QM system should include process automation with workflows. Information push shortens process lifecycles and increases customer satisfaction.
  6. Document management must be part of a QM system. Compliance documents, like good practices or instructions, need to be shared with end users. Tracking document versions, connectivity with Microsoft Office, and possibly having a document validation process are important document management features.
  7. Mobility has come to be an important feature of any QM system. As an example, the need for quality managers to audit external suppliers or customers requires a remote or offline access to the QM system.

At BPA Solutions, our quality engineers and IT experts have developed an integrated quality and risk management solution on the top of Microsoft SharePoint. BPA can help you achieve your goals when implementing a QM system.

Announcing BPA Quality 2013 – Quality Management for SharePoint 2013

BPA Quality for SharePoint 2013 is a new generation solution adding relationship management to quality processes to achieve better business results. It is the most technologically advanced quality management solution for SharePoint with over 30 configurable commercial grade web parts – not just a simple site template.

Non-Conformance detail page with related CAPA actions

Image 1: Non-Conformance detail page with related CAPA actions.

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