Non-conformance Power Apps

Non-Conformance Power Apps and Failure Catalogue

BPA’s Non-conformance Power Apps (or Incident Power Apps) is a generic app for collaborators to simply register incidents or non-conformances with any device, anywhere even while offline, for example when visiting clients or suppliers, during inspection controls, in the field, or on production lines.

Combining the front-end Non-conformance Power Apps and backend QMS software, enterprises get an end-to-end solution for optimal problem solving, allowing everyone to report incidents easily with any device, anywhere.

Non-conformance + failure catalogue Power Apps quick overview video.

On production lines, end users can browse the failure catalogue, enlarge photos and take quick decisions about product acceptance with no need to ask line managers.

We designed the app for a large manufacturing enterprise and prepared a generic app version to match various organizations unique requirements with no or little configuration needed. It’s ready to be used with BPA Quality or Medical software on Microsoft 365, avoiding complex and costly app development.

The main purpose of the Power Apps is to replace manual processes and paper systems when managing incidents or nonconformities at each stage of the value chain. Collaborators can search the failure catalogue by product, process, failure type or by scanning a product bar code (option) and compare a nonconformity with a registered incident. Each registered incidents contains one or many photos to simplify comparison, and includes additional information, like product acceptance for clients, cause, remedies and a link to related procedure.

No need to ask line managers anymore, the Power Apps bring all needed information to take quick decisions about nonconformities. When no similar nonconformity exists in the failure catalogue, a new incident can be easily registered and include one or many photos taken with your device.

Once registered the incident is automatically added in the BPA QMS software. An automated workflow starts to alert the support team with a notification in Microsoft Teams. Instant discussions and teamworking accelerates the incident assignment, investigation, risk and root cause analysis, action plan, and solving. BPA has developed a new innovative way of productive real-time messaging to solve problems, avoiding frustration spending too much time on emails.

Solved incidents and non-conformances can be added in the failure catalogue together with investigation information and photos, and will be accessible in the Power Apps.

Enable continuous improvement with the BPA Non-conformance Power Apps and take faster decisions on production lines with a digital failure catalogue.

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Innovative QMS technologies

Exploring Innovative Technologies for Better Quality Management

BPA is constantly exploring innovative technologies in the context of quality management with the objective to simplify processes, engage collaborators and stay compliant.

BPAQuality365 technology overview video.

Microsoft is inventing the way companies will work in the future and BPA QMS software directly benefits from these modern technologies. Combining 20+ years of Quality Management + Microsoft technology expertise, we designed innovative software solutions on Microsoft 365, Teams, SharePoint & Power BI, bridging the gap in Microsoft’s offering for quality management solutions.

BPA’s end-to-end QMS software includes over 30 different integrated modules to continuously improve the overall quality of the final products and services and comply with regulations. The main modules include the management of stakeholders, processes, compliance documents, incidents, audits and inspections, risks, collaborator competencies, training, and equipment.

BPA modular components extend Microsoft capabilities, providing a great user experience while filling in the gaps of missing features that are needed for a high-performing QMS. This includes relational capabilities, report generation, graphical charts, eSignatures, intelligent forms, reminders and more.

Companies can further select options to boost capabilities of the QMS software by using prebuilt extensions leveraging Microsoft Teams, Power Automate, Power Apps, Power BI, and Artificial Intelligence.

With Teams, end user interact with the QMS while chatting. Documents and quality events can be shared with team members, with the option to schedule meetings and assign tasks without leaving the chat box.

We designed prebuilt Power Automate workflows to match typical organizations needs with no need to reinvent the wheel, including document approval, problem solving, and audit management workflows.

Power Apps for non-conformances and failure catalogue management, and audit management are generic front-end solutions to use on any device, anywhere even offline.

By using artificial intelligence, end users find the right documents by asking common questions to a chatbot.

With BPAQuality365, organizations get a complete solution to continuously improve, comply with regulations, and leverage innovative Microsoft 365 technologies.

>> Ask For a Free Trial

Microsoft Teams

Announcing BPA Teams Productivity

Great news for our clients! BPA Teams Productivity is announced to be released soon.

Interact with your Quality software (or CRM, Medical) while chatting in Teams, share cards with colleagues and simplify task & meeting management.

BPA Teams Productivity brings the business context back to Microsoft Teams and transforms discussions into productive teamwork. The tool allows end users to interact with the QMS software – or Medical, CRM – and assign tasks or schedule meetings while chatting in Microsoft Teams.

This video goes through a typical use case where you have to discuss about a specific supplier nonconformity with your Quality team and schedule a meeting to take action. Finally you want to make sure your purchasing SOP is still accurate.

BPA Teams Productivity was developed to solve similar business scenarios happening every day, making discussions productive and leveraging tasks and meeting management with Microsoft Teams.

While discussing, end users can search the QMS and share cards with team members, including links to view items in the QMS software, and buttons to schedule meetings and assign tasks.

As a conclusion, end users get a better collaboration experience and take faster decisions with productive real-time chat messages while eliminating frustration spending too much time on emails.

Turn to a new way of working with productive chatting and BPA Teams Productivity.

>> Contact us for a free demo

Office365-eSignature

Benefits of BPA Software Versus Standard SharePoint Document Management

 

SharePoint is not a QMS Software

SharePoint doesn’t serve as a QMS software and faces limitations in terms of document management to comply with typical quality and medical compliance regulations (ISO, FDA, MDR, etc.). Several required features are missing to make sure only authorized users can approve documents with eSignatures and automated workflow rules. Constraints exist when users search for documents. Relational data is not visible in pages making it complex for end users to have an overview of the whole document lifecycle.

BPA has developed a QMS software on Microsoft 365, Teams and SharePoint elevating standard SharePoint document management capabilities to meet compliance regulations and improve user experience.

Save Time with a Prebuilt Document Management System (DMS)

The DMS module in the BPA QMS software contains all prebuilt configurations needed for a performing document management system, covering the complete document lifecycle from creation to archiving. Libraries are preconfigured with attributes to comply with regulations, for document templates, source documents and published documents. Prebuilt repositories are used to track proof of evidence for document requests, approvals, training, revision and archiving. Intelligent forms extend SharePoint forms with numerous capabilities, like prebuilt conditional forms to protect document attributes from being changed during the approval process.

Save time and get all needed features with a preconfigured DMS.

Get the Whole Picture When Working with Documents

We have built modular components to extend SharePoint capabilities and consolidate relational data in one single page. End users get the whole picture when working with documents. They can navigate in the document folder structure and preview documents with all contextual data, like document reviews, approvals, training, and change requests. The whole document lifecycle – from document creation to archiving – is visible in one single location.

Document Contextual View

BPA component to preview documents and consolidate all contextual data in one single page.

Easily Find Documents in the Entire DMS

It’s crucial for end users to find documents easily in the entire DMS. A good practice is to store compliance documents in folders by process or department to simplify user navigation and define access rights on documents. When working with folders, SharePoint allows to search in the selected folder only which is a tough constraint.

With BPA components, end users can search the complete DMS folder structure by typing a few letters in selected columns (e.g. title contains ABC and type contains SOP) or using advanced operators.

Make Sure Authorized Users Only Can Approve Documents

Most regulations state that authorized users only can approve documents. It’s required to reauthenticate when approving documents and Microsoft 365 technologies are not compliant with it.

BPA’s eSignature component elevates SharePoint capabilities when signing documents. The tool requires end users to reauthenticate when approving documents by using the Microsoft Muti Factor Authentication (MFA) system. An eSignature stamp is added in the document metadata (and document content). The eSignature protects the document content plus metadata and it gets invalidated when the document is changed. With prebuilt workflows we make sure documents can be signed by authorized users only for the specific workflow steps and avoid the same signer to sign multiple steps.

Collect SharePoint eSignatures

Collect eSignatures in documents and comply with regulations.

Reduce Manual Work With Prebuilt Automated Workflows

SharePoint provides libraries for storing documents but no automated workflows for document management.

Based on our experience with hundreds of clients we have developed prebuilt automated workflows on Power Automate for the whole document lifecycle, including document requests, identification, review, approval, publication, training, revision and archiving. These workflows cover 90% of typical organizations demands and can be changed easily to meet unique client’s needs. They are ready to be imported in the client’s environment with no need to spend time in reinventing the wheel.

With a ready-for-use DMS module and prebuilt workflows, clients can drastically reduce manual work and go live with their top-notched DMS in a few days, not months!

 Document Management Workflows

Go live quickly and reduce manual work with prebuilt document management workflows.

Eliminate Email Frustration With Intelligent Reminders

SharePoint brings no solution for automated reminders. Building reminder notifications in Power Automate generate tons of emails which is frustrating and counterproductive for end users.

With BPA Reminders, end users get one single notification for all documents pending their approval. Power users can build highly configurable reminder rules with powerful conditions (e.g. documents pending revision, or documents with a broken eSignature).

Reminder Notification

Get one single reminder notification with all documents pending your review.

Access Documents While Chatting in Teams & Improve Productivity

Teams discussions and DMS are separate tools and users need to switch context when using both apps.

BPA Teams Productivity is an extension to access the DMS when discussing in Teams. Users can search and share documents with team members without leaving the chat box in Teams. A document card is added in the discussion flow with options to view the document, create a follow-up task or schedule a meeting.

BPA Teams Productivity brings the DMS context back to Teams and make discussions productive while eliminating frustration spending too much time with emails.

Teams Productivity Card

Access documents while chatting in Teams, share cards with colleagues and simplify DMS task & meeting management.

Find The Right Documents by Asking Common Questions to a Chatbot

BPA Cognitive Search is an extension to augment human intelligence and find the right documents by asking common questions to a chatbot. The AI algorithm promptly lists the best matching documents with impressive pertinence results. With the “Find similar” intelligent search refining system, users will find relevant documents like never before.

BPA Cognitive Search can be used with Teams or SharePoint on any device and drastically improves user experience when searching for documents.

Cognitive Document Search

Find the right documents by asking common questions to a chatbot.

Improve Decision Making with Prebuilt Power BI Templates

We have built Power BI templates ready to be imported in the client’s environment. The document training matrix is a great BI report to simplify document training follow-up and take faster decisions.

Document Training Power BI Report

Prebuilt Power BI report to simplify document training follow-up.

Request For A QMS Trial

Benefiting from the agility and the power of the Microsoft platform, BPA Solutions has developed an end-to-end QMS software on Microsoft 365 to help customers to achieve more, leveraging modern, evolving tools and exploring new technology areas.

>> Request for a free trial now !

Incident Power Apps

Bridging the Gap for Microsoft Quality Management Software Offering

Microsoft doesn’t provide any software solutions intended for quality management. With Dynamics 365, Microsoft provides access to tools for sales, finance, HR, and supply chain purposes. However, a quality management solution is clearly missing from the Microsoft software catalogue.

Microsoft 365 doesn’t serve as a Quality Management System (QMS) software solution but it brings the main ingredients needed for a QMS, like strong collaboration capabilities with SharePoint, tools for videoconferencing and discussions with Teams, workflow automation with Power Automate, tools for Business Intelligence with Power BI, and much more.

BPAQuality365® feature and technology overview video.

BPA Solutions has developed an end-to-end QMS software on Microsoft 365, Teams, SharePoint & Power BI, bridging the gap in Microsoft’s offering for quality management solutions. Currently, there are two software versions available for quality management – BPAQuality365® – and compliance in regulated industries – BPAMedical365®. Our 6th generation software is the result of more than 20 years of professional expertise as well as Microsoft development experience. A great deal of attention has been paid to the overall performance and user experience during the redesign phase.

End-to-End QMS Software To Reach Quality 4.0

BPA’s software on Microsoft 365 helps organizations implement Quality 4.0 use cases at every stage of the value chain, from research and development to sales, including cross-functional collaboration.

Shift to Quality 4.0

Shifting to Quality 4.0 with BPA QMS on Microsoft 365.

Our end-to-end QMS software includes over 30 different integrated modules to continuously improve processes as well as the overall quality of the final products and services. Together with Microsoft 365, we make everyone an active participant by simplifying access to the QMS on any device, improving transparency, auditability, and orchestrating excellence. By leveraging existing technologies used by collaborators on a daily basis, we make everyone engaged in the QMS. BPA’s software helps organizations shift to Quality 4.0 by bringing people, processes and technologies together.

  • People- Providing simple tools to improve quality for everyone and on any device
  • Processes- Providing instant quality improvement with team-oriented workflows and discussions
  • Technology- Unleashing the power of Microsoft 365 technologies with workflow automation, artificial intelligence, and business intelligence

Moving to a Cross-Functional Team-Oriented QMS Software

Microsoft Teams has become a standard teamworking tool worldwide. Organizations have begun to create new ways of increasing productivity with cross-functional and cross-organizational teams. Including internal and external stakeholders on secured workspaces and workflows has made relationships and organizational boundaries evolve. This has revealed opportunities for cross-organizational process improvement.

Integrating Teams discussions, video conferencing and business intelligence in the QMS enables instant quality improvement while also boosting productivity. With Microsoft Teams, the QMS software integrates along with tools used by frontline collaborators, workers in the field and back-office collaborators. This is a new opportunity for organizations to replace traditional email-driven workflows while dispelling common information clusters in departments.

Teams Productivity Card

Users interact with the QMS while chatting in Teams and share QMS documents or data with colleagues, and simplify meeting and task management.

Meeting Your Unique Needs With An Agile QMS Software

As quality experts, we designed an agile QMS software to meet various organization’s unique needs. This is thanks to modular components and flexible workflow automation. Clients have full control of changing the software while adopting the best QM practices possible.

BPA modular components extend Microsoft capabilities, providing a great user experience while filling in the gaps of missing features that are needed for a high-performing QMS. This includes relational capabilities, report generation, graphical charts, eSignatures, intelligent forms, reminders and more. At BPA Solutions, we are certain that QMS software has to be versatile enough to adapt to client organizations. We believe it’s counterproductive when organizations have to adapt their processes to match rigid software solutions.

Agile QMS

Clients have full control to change the QMS software and automated workflows.

Achieving More With Microsoft 365, Teams, SharePoint & Power BI

Microsoft constantly brings new technologies into the market and innovates the way organizations will work in the future. When using Microsoft 365, our QMS software directly benefits from these technologies. BPA continually explores new areas to use innovative tools in the context of quality management. We have designed powerful software extensions built on the latest Microsoft technologies, ready to be implemented by customers without the need for development. This includes pre-built automated workflows with Power Automate and generic Power Apps for incident and audit management. With artificial intelligence we provide tools to augment human intelligence. This allows for the opportunity to find the right documents by asking common questions to a chatbot.

With Microsoft Teams, we are working on developing new innovative features to use the QMS alongside discussion flows. Users interact with the QMS while they’re chatting in Teams. They then have the ability to share cards with colleagues including QMS documents and data. Microsoft Planner is a great tool for managing tasks. Interfacing the QMS with Planner will bring about powerful task management capabilities and reminders in the QMS. BPA’s quality software is easy to interface with Dynamics 365 thanks to pre-built Microsoft connectors. This represents the ideal quality management extension to Microsoft Dynamics.

Incident Power Apps

Generic Power Apps to register incidents, browse a failure catalogue, & take photos by using any device.

5 Reasons Microsoft 365 is the Right Technology for Your QMS

We are convinced that Microsoft 365 is the right technology for your QMS. Here’s why.

1. Trusted

Microsoft 365 is trusted by millions of companies worldwide. It’s a secure and scalable platform to run your QMS with no legitimate IT risk. You can leverage existing tools used by organizations.

2. Engaging

Running your QMS software on the Microsoft tools used by collaborators in their daily work will drastically improve adoption and make everyone an active participant of your QMS, without changing users habits.

3. Innovative

Companies bring their QMS to the next level and discover new technology areas, like cross-functional teamworking, instant discussions, cross-technology process automation, artificial intelligence and business intelligence.

4. Secure

Microsoft has spent billions of dollars to make Office 365 a robust cloud platform while providing the best security for your QMS data.

5. Cost-effective

By leveraging acquired Microsoft technologies, organizations will drastically lower costs compared to third party QMS software and maximize return on investment.

Request For A QMS Trial

Benefiting from the agility and the power of the Microsoft platform, BPA Solutions has developed an end-to-end QMS software on Microsoft 365 to help customers to achieve more, leveraging modern, evolving tools and exploring new technology areas.

>> Request for a free trial now !

Microsoft 365

5 Reasons Microsoft 365 Is The Right Technology For Your QMS

Microsoft constantly bring new technologies in the market and innovate the way organizations will work in the future.

Based on Microsoft 365, BPA’s QMS software directly benefits from these technologies and we continually explore new areas to develop innovating tools in the context of quality management.

We have designed powerful software extensions built on the latest Microsoft technologies, ready to be implemented by customers with no development needed, like prebuilt automated workflows with Power Automate, and generic Power Apps for incident and audit management.

With artificial intelligence we provide tools to augment human intelligence to find the right documents by asking natural questions to a chatbot.

New innovative solutions are coming for asking the QMS while chatting in Microsoft Teams, enabling instant quality improvement.

Ask QMS while chatting in Teams

Ask the QMS while discussing in teams and share cards with colleagues including QMS content.

5 Reasons Microsoft 365 Is The Right Technology For Your QMS

Here are the 5 main reasons Microsoft 365 is the right technology for your QMS:

 1. Trusted by enterprises worldwide

Microsoft 365 is trusted by millions of companies worldwide. It’s a secure and scalable platform to run your QMS with no IT risk, leveraging existing tools used by organizations.

 2. Don’t change users habits

Running your QMS software on the Microsoft tools used by collaborators daily will drastically improve adoption and make everyone an actor of your QMS, without changing users habits.

 3. Innovative technologies

Enterprises bring their QMS to the next level and discover new technology areas, like cross-functional teamworking, instant discussions, cross-system process automation, artificial intelligence and business intelligence.

 4. Robust security

Microsoft has spent billions to make Office 365 a robust cloud platform and provide the best security for your QMS data.

 5. Lower cost

By leveraging acquired Microsoft technologies, organizations will drastically lower cost compared to third party QMS software and maximize return on investment.

Request For A QMS Trial

Benefiting from the agility and the power of the Microsoft platform, BPA Solutions has developed an end-to-end QMS software on Microsoft 365 to help customers to achieve more, leveraging modern, evolving tools and exploring new technology areas.

>> Request for a free trial now !

Agile QMS Software

Meet Your Unique Needs With an Agile QMS Software

Most QMS software solutions don’t provide the needed flexibility for organizations to adopt best QM practices.

As quality experts, we designed an agile QMS software to meet organizations unique needs thanks to modular components and flexible workflow automation.

Clients have full control to change the software and adopt best QM practices tailored to their organization.

Convert Any Spreadsheet In Minutes!

BPA modular components extend Microsoft capabilities by bringing a great user experience and providing the missing features needed for a performing QMS, like relational capabilities, report generation, graphical charts, eSignatures, intelligent forms, reminders, and more.

BPA Modular Component

BPA modular component to view nonconformities with related CAPA actions, photos, attachments…

Power users – in the client’s Quality Team – can simply create new data registers in the BPA software, build relations with existing QMS modules, and add modular components in pages to simplify parent-child navigation in related modules. Any existing spreadsheet can be converted in minutes !

Prebuilt & Flexible Automated Workflows

From our rich client project experience, we have built dozens of prebuilt automated workflow templates to match typical organizations use cases, like compliance document signature approvals, nonconformities 8D processing, and many more. Workflows can be easily imported in the client’s environment for a quick start, and simply adapted to match clients needs with no coding needed.

Nonconformity Workflow

Prebuilt & agile automated workflow for nonconformity, ready to be imported in the client environment.

Get Your Trial Now!

At BPA Solutions, we are convinced the QMS software has to be agile enough to adapt to client organizations, and we believe it to be counterproductive when organizations have to adapt their processes to match rigid software solutions.

>> Request for a free trial now !

BPA software solutions are registered trademarks

BPA Software Solutions Are Registered Trademarks

BPA is proud to announce its modern software solutions are now registered trademarks by the United States Patent and Trademark Office (USPTO).

  • BPAQUALITY365® is our QMS software for quality and compliance.
  • BPAMEDICAL365® is our software for medical quality and compliance.
  • BPACRM365® is our CRM software for customer relationship management.

These trademarks have been registered to be used in the software applications and software-as-a-service for quality and compliance management and customer relationship management.

BPA’s trademarks reflect our willingness to bring innovative products to our customers with a unique added value, and further develop BPA’s brand and presence in the quality & compliance sector worldwide.

Thank you for trusting BPA Solutions !

BPA software is a registered trademark

Microsoft Teams

Teams QMS Extensions – QMS Chatting in Microsoft Teams

The adoption of Microsoft Teams has drastically increased the last 2 years, especially for video conference and instant discussion features. Chatting in Teams has become a new way of working, speeding up processes and reducing the number of emails.

At BPA, we invented a new way of using the QMS system by chatting in Microsoft Teams and move towards instant quality improvement, with BPA Teams QMS Extensions.

Teams QMS Card

Search and share a QMS procedure while chatting in Microsoft Teams (QMS Card).

Imagine asking your quality system while chatting in Teams and share QMS Cards with your colleagues including important procedures or quality events. Think about clicking a button in a QMS card to assign a task to a colleague, without leaving the chat box in Teams.

Moving your QMS activity flow to Teams is an innovative way of working and benefits are obvious:

  • Faster reactivity: thru instant notifications on any device
  • Quick task assignment: working in Teams allows the right members to take quick decisions, replacing personal emails by instant Teams notifications
  • Huge flexibility: reach the right people with the right content through instant discussions, make processes very agile, and replace cumbersome workflows
  • Modern: chatting is the new way of working

Teams QMS Extensions requires no additional Microsoft services and can be easily installed in your Microsoft 365 environment. It’s robust and secure, with no IT risk.

Stay tuned it comes soon !

>> Ask for a Free Product Demo

Microsoft 365

QMS on Microsoft 365 – The Right Technology !

Microsoft 365 is not a QMS software but it brings all the ingredients needed for a Quality Management System, like strong collaboration capabilities with SharePoint, tools for video-conferencing and discussions with Teams, workflow automation with Power Automate, tools for Business Intelligence with Power BI, and much more.

BPA Solutions has developed an end-to-end QMS software on Microsoft 365, Teams, SharePoint & Power BI, bridging the gap in Microsoft’s offering for quality management solutions.

With BPA QMS on Microsoft 365, we designed a prebuilt QMS template including integrated modules for compliance and continuous improvement, ready to be installed in your secure and scalable M365 environment. The software leverages SharePoint capabilities for document management, compliance-related data registers, and strong collaborative features.

QMS on Microsoft 365

QMS on Microsoft 365 – Prebuilt integrated QMS template.

BPA modular components extend SharePoint capabilities bringing a great user experience and providing the missing features needed for a performing QMS, like relational capabilities, report generation, graphical charts, eSignatures, intelligent forms, reminders, and more.

Medical on Microsoft 365

Medical App on Microsoft 365 – Compliance document eSignatures.

BPA Power Extensions boost QMS capabilities with prebuilt automated workflows (like document management, 8D nonconformity/CAPA tracking…) ready to be imported in your M365 tenant. Generic Power Apps have been designed for easy incident registration and audit execution, to be used on any device for a maximal user adoption.

With Microsoft Teams, we are working on developing new innovative features to use the QMS with discussion flows, enabling instant quality improvement, read the article: Announcing Teams QMS Extensions.

Microsoft Planner is a great tool for task management. Interfacing the QMS with Planner is a new project we are working on, read the article: Planner QMS Extensions for Better Task Management.

At BPA Solutions we aim at making everyone an actor of your continuous improvement system. We developed modern QMS Apps on Microsoft 365 to leverage existing technologies used by collaborators daily, without changing users habits, and maximizing user adoption.

Go a step further and modernize your QMS with BPA Apps and Microsoft 365.

>> Ask for a Free Trial