AI for Document Search

Using AI for Searching Documents by Asking Natural Questions

AI for Document Search

BPA is currently working on a project to augment human intelligence with AI tools to help end users searching for documents by asking natural questions and find similarities.

“Clients are using BPA apps to manage hundreds of compliance documents, procedures and work instructions. Artificial Intelligence will help end users to find relevant documents by asking questions in natural language”, said Dr. Boris Lutz, CEO at BPA Solutions.

For this project, we leverage existing Microsoft technologies used by our clients and aligned with BPA Apps on Office 365. The main goal is to avoid custom methods and coding.

When working with BPA Apps on Teams or SharePoint, end users can ask a question to a bot and refine search by clicking a category of documents. A list of matching documents will be displayed and users can rate results for the system to learn and improve over the time.

Later, the same technology will be applied to other modules in BPA Apps, like searching for similar nonconformities or events.

The solution architecture includes many Microsoft Azure services, like bot services, cognitive services for language understanding (LUIS), storage services and monitoring services. BPA will offer these AI services as optional power extensions to our apps.

BPA’s main objective with this project is to bring prebuilt AI tools ready to be used with BPA Apps to help clients improving the quality of their products and services.

Stay tuned, it comes soon…

Reminder

Introducing Intelligent Reminder System with BPA Modern Apps

Great news to make your work more efficient, BPA’s intelligent reminder system is now available for clients using our modern apps.

The problem with typical workflows or reminder tools is the quantity of sent notifications. Power Automate workflows are triggered each time an item is added or changed, sending a specific notification. Nowadays, users get too many emails and reminder notifications will be lost among them.

With BPA’s intelligent reminder system, end users get one single email for all items pending their attention, e.g. my late actions, or my pending documents to approve.

The tool allows administrators to set reminder rules with advanced conditions, select metadata to deliver rich text notifications to the right persons, and pick days, time and frequency when notifications should be sent.

Interactive reminder cards work like checklists, allowing end users to dynamically set their job done for each item. This will boost work efficiency.

BPA-Reminder

Example of an interactive reminder checklist notification with all documents pending your review.

With BPA’s intelligent reminder system, you will drastically reduce the number of reminder notifications sent and improve efficiency of your business processes.

Ask Us for a Free Trial Now

Document Preview on Office 365

Introducing BPA Document Preview for Ultimate Document Management

BPA Document Preview component on Microsoft Teams and Office 365.

This is great news for end users – BPA Document Preview brings a fantastic user experience when working with documents on any device.

We designed our document preview component to simplify document access, without changing end users habits. We keep your existing file server folder structure on the left panel and display a large document preview on the right side when selecting documents.

“We reached our goal to provide end users with a simple tool to access their documents in a few clicks. In one page, users can preview documents, view important attributes and signatures, and propose document changes.”, said Dr. Boris Lutz, CEO at BPA Solutions.

BPA Document Preview provides a powerful “searching by typing” cross-folder searching tool. The global search engine works like Google and search for any data or document in the workspace. Not only attributes but the whole document content is indexed.

To comply with regulations, we need to make sure end users read and understand their relevant documents. Prebuilt eSignatures workflows ensure document are approved, published and the concerned users have read documents. With quiz forms, users can verify their knowledge about important procedures.

eSignatures bring additional security by using multi factor authentication, and protect documents from being changed.

Not only compliance documents but technical files can be easily previewed by frontline and field collaborators on their device with Microsoft Teams or a browser.

By syncing documents in OneDrive, users can access documents with their file explorer, even while offline.

Get the best user experience when working with documents thanks to BPA and Office 365 technologies.

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20

BPA Solutions 20th Anniversary

20 anniversary

Since BPA Solutions was founded in 2001, our mission remains the same “providing clients with simple and agile solutions for improving their businesses”.

Since inception, the choice was made to leverage Microsoft SharePoint technologies to get the best user experience. We designed BPA Apps to run on 6 generations of SharePoint, since SharePoint 2007.

To celebrate our 20th anniversary, BPA has released new modern apps, entirely redesigned with new components and features on SharePoint framework. “Modern Apps have been redesigned to get the best performance and user experience with Office 365 technologies”, said Dr. Boris Lutz, CEO and Founder at BPA Solutions.

Our vision is to propose innovative software solutions aligning people, processes and technology to simplify compliance, to improve clients products and services, and to respect planet resources. We want to make each collaborator a stakeholder of your continual improvement system.

  • People: bringing simple tools to improve quality, for everyone, on any device.
  • Processes: shifting to instant quality improvement with team workflows and discussions.
  • Technology: unleashing the power of Microsoft 365 technologies with automation, AI and BI.

Among new projects coming, we are working on augmenting human intelligence with AI tools to search for document content by asking natural questions and find similarities.

“This has been a fantastic journey since the start. Quality and compliance is such an interesting, challenging and broad domain, we learned a lot these last 20 years. Clients are so thankful for the output we can bring with our solutions and this is our best reward”, said Mrs. Belinda Schöni, Co-Founder at BPA Solutions.

We would like to especially thanks our valued customers, trusted partners and loyal employees for this amazing journey. The adventure continues and this is just the start of it.

Happy birthday BPA Solutions !

document jam

Easy Document Access for Everyone, on any Device

Document preview

Easy document access and preview on any device with the new BPA hierarchy/preview component.

Accessing work instructions and procedures by collaborators on the field is challenging for most organizations, but not BPA customers.

The new document hierarchy (tree view) + document preview component is now available at no additional cost for BPA customers using our modern apps with Office 365.

End users access their relevant documents in a few clicks by drilling down the same folder structure they are used to with a file server. The document preview instantly opens on the right side. “This tool brings ultimate experience to end users when accessing their relevant documents on any device, anywhere, without changing their habits”, claims Dr. Boris Lutz, CEO at BPA Solutions.

The component is flexible to be used with any document library e.g. compliance documents, technical files, etc. and extends SharePoint capabilities. The document preview add-in can be used with Microsoft Teams together with instant discussions and video conferencing, boosting productivity.

In addition, BPA apps bring other tools for end users to easily access documents starting from a graphical process map or a multi-level organization chart. These tools are 100% agile and can be combined to provide the best user experience when accessing documents, for any organization.

BPA apps leverage the powerful SharePoint search engine to find the right documents, based on content and attributes. BPA components include additional features to search in document attributes by typing free text.

The whole document management lifecycle is fully automated and completely transparent for end users. Prebuilt eSignature workflows make sure documents are approved prior being published, and end users trained.

BPA apps bring powerful features for end users to easily access their documents on any device, leveraging your existing Office 365 tools.

Ask Us for a Free Modern App Trial Now !

Office365-eSignature

BPAMedical365 vs BPAQuality365 – Gap Analysis

BPAMedical365 has been recently released for regulated industries to comply with medical compliance standards like ISO 13485 or part 11 CFR 21. The app was built for any industry looking for a more secure approach when taking decisions, by using eSignatures with multi factor authentication.

Office365-eSignature

From a feature perspective, most modules included in BPAMedical365 are the same like in BPAQuality365. However, some differences exist which are highlighted in the table below.

BPAMedical365BPAQuality365
Prebuilt cloud app for medical compliance.Prebuilt cloud app for quality & compliance.
Ready to be used in your secure Office 365 environment and leveraging all Office 365 technologies.Ready to be used in your secure Office 365 environment and leveraging all Office 365 technologies.
Compatible with any device.Compatible with any device.
Prebuilt modules for managing:

  • Stakeholders
  • Processes
  • Compliance documents
  • Improvement (PDCA)
  • Equipment
  • Information assets
Prebuilt modules for managing:

  • Stakeholders
  • Processes
  • Compliance documents
  • Improvement (PDCA)
  • Equipment
  • Information assets
Prebuilt modules for managing:

  • Hazards
  • Incidents
  • FMEA
Prebuilt modules for managing:

  • Risks/Opportunities
  • Incidents
  • Health/Safety hazards
  • Environmental aspects
Prebuilt modules for managing:

  • Products and product versions
  • Technical files
  • Changes
Prebuilt module for managing:

  • Changes
Prebuilt intelligent forms including preconfigured eSignature fields.Prebuilt intelligent forms (eSignature fields can be configured if needed).
Set of powerful webparts and components to improve user experience, including:

  • Navigation
  • Forms
  • Document and data viewers
  • eSignature component, including preconfigured eSignatures
  • Productivity tools
  • Settings
Set of powerful webparts and components to improve user experience, including:

  • Navigation
  • Forms
  • Document and data viewers
  • eSignature component
  • Productivity tools
  • Settings
Prebuilt Power Automate document management workflow set, preconfigured to include eSignature approvals (available as an option).Prebuilt Power Automate document management workflow, including standard Office 365 approvals (available as an option).
Prebuilt Power Automate workflow sets for the main BPAMedical365 modules, preconfigured to include eSignatures (available as options).Prebuilt Power Automate workflow sets for the main BPAQuality365 modules (available as options).
Prebuilt nonconformity Power Apps (available as an option).Prebuilt nonconformity Power Apps (available as an option).
Prebuilt audit Power Apps (available as an option).Prebuilt audit Power Apps (available as an option).
Prebuilt Power BI reports (available as options).Prebuilt Power BI reports (available as options).

Both apps can be tested on our discovery platform.

Ask us for a free trial.

Shift to Quality 4.0 at Each Stage of the Value Chain

Shift to Quality 4.0 at Each Stage of the Value Chain

Shift to Quality 4.0 at Each Stage of the Value Chain

At BPA Solutions, we propose an agile end-to-end QMS software aligning people, processes and technology to simplify your quality 4.0 journey by leveraging your existing Microsoft 365 tools.

  • People: we bring simple tools to improve quality, for everyone, on any device.
  • Processes: we shift to instant quality improvement with team workflows and discussions.
  • Technology: we unleash the power of Microsoft 365 technologies with automation, AI and BI.

Quality 4.0 – BPA Value Proposition

In the journey towards implementing Quality 4.0 initiatives, we recommend to start simple by looking at your pain points, check opportunities and make a small scale pilot. Here is our value proposition:

  • Increase the speed and quality of decision making with prebuilt automated workflows and shift to instant quality improvement with discussions, video conferencing, and business intelligence reports.
  • Improve transparency, traceability, and auditability with a simplified access to your end-to-end QMS software by everyone, on any device. Simplify auditing with our prebuilt Audit Power Apps.
  • Evolve relationships and organizational boundaries to reveal opportunities for continuous improvement by including internal and external stakeholders on secured workspaces and workflows.
  • Augment human intelligence with coming AI tools to search for document content by asking natural questions and find similarities.

Make each stakeholder an actor of your continual improvement system, thanks to BPA modern apps.

Ask Us for a Free Modern App Trial Now !

BPA Modern Apps

Moving to Modern Apps from BPA Classic Apps

Modern vs Classic App Gap Analysis

The new released BPA modern apps for Quality, Medical, CRM and App Builder bring ultimate user experience and performance with Office 365.

View documents on phone

The table below shows a high level feature comparison between BPA classic apps and the new modern apps.

High Level FeaturesModernClassic
BPA Quality, CRM and App Builder apps

X

X

BPA Medical App

X

Better user experience and performance (answering time)

X

Use the app on any device (phones, tablets, etc.) thanks to responsive design

X

Better compatibility with O365 technologies (Office, SharePoint, Teams, Power Platform, Forms, Power BI)

X

Use the app in Microsoft Teams

X

BPA Power Extensions (prebuilt power automate workflows, Power Apps, Power BI reports) ready to be used with modern apps

X

Prebuilt Power Automate workflows for document management, nonconformities, audits, changes, actions, etc. ready to be used with modern apps

X

Prebuilt Power Automate eSignature workflows (ready to be used with BPAMedical365)

X

BPA Audit Power Apps, ready to be used with BPA Quality and Medical

X

BPA Incident Power Apps, ready to be used with BPA Quality and Medical

X

Prebuilt Power BI reports, ready to be imported in the client O365 environment

X

Prebuilt modules for environmental aspects, health and safety hazards, assets IT security (included in BPAQuality365)

X

Prebuilt modules for product lifecycle management; products, versions, changes, FMEA, technical files (included in BPAMedical365)

X

BPA Master Detail component (view all items + details and relations in one single page)

X

BPA Modern eSignature component (based on MS multi factor authentication)

X

Full page width mode (display items/documents in full page width)

X

Share to Teams (start a discussion in Teams)

X

BPA Modern Reminder component (create conditional reminder rules, e.g. 1 single notification to assignee for all late actions)

X

Embed graphical Office documents in BPA forms and components

X

Coming AI and ML features (searching document by asking natural questions, search for similarities)

X

BPA Query component* (building multi-list queries)

X

BPA Permissions component* (breaking permissions based on conditions)

X

BPA KPI component* (displaying indicators or risks in a scorecard)

X

Developed on the latest SharePoint Framework and Microsoft development technologies.

X

* scenarios exist to replace these features with modern apps and Office 365 technologies (ask your BPA team).

Moving from Classic to Modern Apps

We propose our clients different migration paths from on premise/cloud classic apps to modern apps.

On premises Classic to Modern Apps

The recommended path is to migrate the whole BPA site to Office 365 Classic and progressively create modern pages with BPA modern components. The benefit is to keep existing configurations in classic mode and progressively introduce modern experience modules with no system interruption. This scenario requires a SharePoint migration tool.

In case few configurations have been done, another path would be to start from the out-of-the-box modern template and migrate existing data module per module. This option would best fit in case changes and improvements need to be done while migrating.

Any existing automated workflow need to be redone with Power Automate. BPA propose prebuilt workflow sets ready to be imported in your tenant and plugged in with our modern apps. This drastically saves implementation time.

Office 365 Classic to Modern Apps

Good news, no data migration is needed in this case. Simply start creating pages with BPA modern components to display existing data and progressively introduce modern modules to end users. Trained power users will be autonomous to do the transition after a short knowledge transfer.

Depending the amount of configurations done with classic, another path would be to start from the new modern templates and import existing data.

Ask Us for a Free Modern App Trial Now !

Teams Medical Software

Medical Compliance Software on Teams & Office 365 – Introduction Video

Medical Compliance Software on Microsoft Teams and Office 365.

BPAMedical365 is a disruptive cloud software for quality and compliance, designed for any regulated industry, ready to be installed in your secure Microsoft Teams and Office 365 environment. The app is modern – runs on any device – it’s flexible to adapt to your needs – and innovative – leveraging your Microsoft 365 tools.

The app includes prebuilt integrated modules to cover ISO 13485, FDA and Medical Device regulations.

Use the app on any device, like a phone or a tablet, to access documents, view eSignatures, navigate in the QMS, view nonconformities, log an incident using intelligent conditional forms, and search the whole QMS portal.

With Teams, you have a single entry point to access your QMS, including discussions to instantly interact with team members, approvals, and video conferencing. This will boost efficiency !

The app is not like a traditional quality tool, it’s a collaborative workspace for the whole company, dedicated to continual improvement, and including all SharePoint capabilities.

eSignatures ensure only authorized users sign their piece of work, like approving a compliance document, or investigating a nonconformity.

BPA has developed prebuilt Power Automate workflows for each software module, ready to be imported in your tenant.

Ready-for-use Power BI reports bring consolidated data to managers for quick decision making.

We have developed generic Power Apps to plug and play with BPAMedical365 for easy incident registration by taking photos and simplified auditing even while offline.

Go a step further, meet your industry 4.0 objectives, comply with good practices in regulated industries, and reach instant quality improvement with BPAMedical365, Teams and Microsoft technologies.

Ask Us for a Free Trial Now

Become a BPA Partner

Bring Engaging & Useful Solutions to Your Clients – Become a BPA Partner

Are you an independent Consultant or Consulting Office active in Quality, Compliance, Risk, Security, Environmental, Medical or Business Consulting? We have a great program for You.

Become a BPA Partner
Offer Your Clients Engaging & Useful Solutions in Becoming a BPA Partner

Digital transformation is a reality for all sizes of organizations and should be part of any continual improvement project. More and more, customers expect from consultants to provide digital solutions to support best practices.

At BPA Solutions, we want to help consultants providing simple, engaging and useful apps for continual improvement to their customers.

Benefits for End Customers

  • With BPA apps, you bring your clients disruptive cloud software solutions to reach their Quality & Industry 4.0 objectives, running on any device with Microsoft Teams and Office 365.
  • With Office 365, your clients leverage their existing Microsoft technologies to achieve more and be successful.
  • Not only your clients get high-value business consulting services, they get a digital workflow-driven continual improvement solution to support your delivered services, to be used by everyone in the daily business.

Benefits for Consultants

  • Differentiate from competitors in bringing more value to your clients, increase sales, and get rewarded.
  • BPA apps bring new opportunities for consultants to propose additional remote services to your clients and include your own branded documents and consulting tools, like gap analysis, audit checklists, management reviews, document reviews, risk monitoring, assignment of corrective actions, etc.
  • With BPA apps and Microsoft Teams, you have a single point of access to your client’s software, together with instant discussions and video conferencing.

BPA support you in presenting and selling BPA apps to your customers and guide you using apps together with your customers.

If you like modern technologies and want to propose innovative services to your clients, click here to simply express interest to be a BPA Partner now !