Shift to Quality 4.0 at Each Stage of the Value Chain

Shift to Quality 4.0 at Each Stage of the Value Chain

Shift to Quality 4.0 at Each Stage of the Value Chain

At BPA Solutions, we propose an agile end-to-end QMS software aligning people, processes and technology to simplify your quality 4.0 journey by leveraging your existing Microsoft 365 tools.

  • People: we bring simple tools to improve quality, for everyone, on any device.
  • Processes: we shift to instant quality improvement with team workflows and discussions.
  • Technology: we unleash the power of Microsoft 365 technologies with automation, AI and BI.

Quality 4.0 – BPA Value Proposition

In the journey towards implementing Quality 4.0 initiatives, we recommend to start simple by looking at your pain points, check opportunities and make a small scale pilot. Here is our value proposition:

  • Increase the speed and quality of decision making with prebuilt automated workflows and shift to instant quality improvement with discussions, video conferencing, and business intelligence reports.
  • Improve transparency, traceability, and auditability with a simplified access to your end-to-end QMS software by everyone, on any device. Simplify auditing with our prebuilt Audit Power Apps.
  • Evolve relationships and organizational boundaries to reveal opportunities for continuous improvement by including internal and external stakeholders on secured workspaces and workflows.
  • Augment human intelligence with coming AI tools to search for document content by asking natural questions and find similarities.

Make each stakeholder an actor of your continual improvement system, thanks to BPA modern apps.

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BPA Modern Apps

Moving to Modern Apps from BPA Classic Apps

Modern vs Classic App Gap Analysis

The new released BPA modern apps for Quality, Medical, CRM and App Builder bring ultimate user experience and performance with Office 365.

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The table below shows a high level feature comparison between BPA classic apps and the new modern apps.

High Level FeaturesModernClassic
BPA Quality, CRM and App Builder apps

X

X

BPA Medical App

X

Better user experience and performance (answering time)

X

Use the app on any device (phones, tablets, etc.) thanks to responsive design

X

Better compatibility with O365 technologies (Office, SharePoint, Teams, Power Platform, Forms, Power BI)

X

Use the app in Microsoft Teams

X

BPA Power Extensions (prebuilt power automate workflows, Power Apps, Power BI reports) ready to be used with modern apps

X

Prebuilt Power Automate workflows for document management, nonconformities, audits, changes, actions, etc. ready to be used with modern apps

X

Prebuilt Power Automate eSignature workflows (ready to be used with BPAMedical365)

X

BPA Audit Power Apps, ready to be used with BPA Quality and Medical

X

BPA Incident Power Apps, ready to be used with BPA Quality and Medical

X

Prebuilt Power BI reports, ready to be imported in the client O365 environment

X

Prebuilt modules for environmental aspects, health and safety hazards, assets IT security (included in BPAQuality365)

X

Prebuilt modules for product lifecycle management; products, versions, changes, FMEA, technical files (included in BPAMedical365)

X

BPA Master Detail component (view all items + details and relations in one single page)

X

BPA Modern eSignature component (based on MS multi factor authentication)

X

Full page width mode (display items/documents in full page width)

X

Share to Teams (start a discussion in Teams)

X

BPA Modern Reminder component (create conditional reminder rules, e.g. 1 single notification to assignee for all late actions)

X

Embed graphical Office documents in BPA forms and components

X

Coming AI and ML features (searching document by asking natural questions, search for similarities)

X

BPA Query component* (building multi-list queries)

X

BPA Permissions component* (breaking permissions based on conditions)

X

BPA KPI component* (displaying indicators or risks in a scorecard)

X

Developed on the latest SharePoint Framework and Microsoft development technologies.

X

* scenarios exist to replace these features with modern apps and Office 365 technologies (ask your BPA team).

Moving from Classic to Modern Apps

We propose our clients different migration paths from on premise/cloud classic apps to modern apps.

On premises Classic to Modern Apps

The recommended path is to migrate the whole BPA site to Office 365 Classic and progressively create modern pages with BPA modern components. The benefit is to keep existing configurations in classic mode and progressively introduce modern experience modules with no system interruption. This scenario requires a SharePoint migration tool.

In case few configurations have been done, another path would be to start from the out-of-the-box modern template and migrate existing data module per module. This option would best fit in case changes and improvements need to be done while migrating.

Any existing automated workflow need to be redone with Power Automate. BPA propose prebuilt workflow sets ready to be imported in your tenant and plugged in with our modern apps. This drastically saves implementation time.

Office 365 Classic to Modern Apps

Good news, no data migration is needed in this case. Simply start creating pages with BPA modern components to display existing data and progressively introduce modern modules to end users. Trained power users will be autonomous to do the transition after a short knowledge transfer.

Depending the amount of configurations done with classic, another path would be to start from the new modern templates and import existing data.

Ask Us for a Free Modern App Trial Now !

Graphical QMS

Graphical Process-Oriented QMS

Graphical QMS

Embedded PowerPoint graphics and breadcrumb for easy process-oriented QMS navigation.

A picture is worth a thousand words. Using graphics to display value-added processes helps users to understand how your company works.

At BPA, we like to make things easier for end users. Starting from your own process map, users simply click to view how a process works, access related process documents and other improvement data.

In the process page, users can further click a graphical flow chart to drill down sub processes and view related documents. And this can be repeated further. BPA tools and components adapt to any process structure easily.

With the BPA Master Detail component, users never get lost in the process structure and can easily navigate processes using the process breadcrumb in the left part of the page.

Process owners are independent to create process maps and flow charts by using PowerPoint or Visio templates. Graphics are embedded in BPA components and dynamically updated when source files are modified. This drastically simplifies the maintenance of a multi-level graphical process navigation system.

We also developed the same approach with entities and departments. Users can navigate in the QMS by clicking multi-level organization charts.

By using BPA modern apps for Quality and Medical Compliance, you can create a visually attractive process-oriented QMS system and make it easy for end users to access important information for their daily activities.

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Intelligent Forms Applied to 8D Nonconformity Handling

8D Nonconformity Form

BPA intelligent form for nonconformity investigation, including eSignature.

It is challenging for organizations to have a central problem-solving process in place for everyone.

BPA Apps for Quality and Medical Compliance are prebuilt apps to run in your Office 365 environment, and provide a central place to manage incidents, complaints and nonconformities with intelligent forms including prebuilt automated workflows.

Anyone can register a nonconformity using BPA’s responsive forms, on any device. At the registration step, form sections for the investigation, action plan and effectiveness steps are visible in read-only mode. Cascading fields allows users to select consistent values, like product dependent failure types.

Behind the scenes, a workflow ensures the right persons are notified on Teams and the right form displays at each step of the 8D process.

While investigating, the registration form section is visible in read-only and the investigation form displays different zones for the risk analysis, root cause analysis and disposition. Only specified users can electronically sign the investigation work has been completed.

At the action plan step, CAPA actions need to be signed by each assignee and effectiveness will be checked by the action plan responsible person. Actions need to be completed and effective prior moving to the effectiveness step.

The nonconformity module in BPA Apps contain prebuilt conditional forms including eSignatures and automated workflows to cover typical problem-solving processes. BPA forms and eSignatures can be easily configured to meet any other business requirement, by using our intuitive form designer.

Get the best user experience on any device and meet your business challenges by using BPA intelligent forms and eSignatures.

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Intelligent Teams Forms

Intelligent Forms to Run on Any Device with Teams and SharePoint

Intelligent Teams Forms

Designing intelligent forms including eSignatures with the graphical BPA Form Designer.

There are several limitations and constraints when using standard SharePoint forms in the context of quality, compliance or for any other business purpose. A major challenge is to display specific forms and fields to specific users in the different process steps.

BPA has developed intelligent form capabilities, including a modern form interface compliant with any device (like phone or tablets), and a drag-and-drop form editor for non-IT persons (e.g. business persons) to design great data-entry forms with advanced possibilities.

When using our apps for quality, medical compliance and CRM, we have designed prebuilt forms to match typical usages, like document approval, incident handling, risk management, etc.

BPA Forms can be used on your preferred devices and favorite tools, like Microsoft Teams or SharePoint. Frontline users and back office collaborators can register events anywhere with any device.

Using BPA Forms, we provide the best user experience throughout the whole process lifecycle. Conditional forms make sure only the right data can be collected for a specific process step, e.g. registration data at registration step, investigation data at investigation step, etc. eSignatures and automated workflows ensure only authorized signers can validate their workflow steps.

BPA Forms are automatically prefilled with the correct parent data, so we keep relations between related items and enforce users to register coherent data with less effort. When filling in a form, you can easily retrieve data from other lists by typing. Cascading rules make sure users will select consistent values in the form.

BPA Forms can be easily designed by power users and previewed prior sharing with collaborators. The drag and drop editor lets users select tabs, sections and rows to group fields. BPA eSignature fields can also be added in forms.

Start building intelligent forms to match your pressing business needs to be used on any device with Teams and Office 365.

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Office 365 eSignature Video

eSignature for Everyone, on Any Device, with SharePoint and Office 365

Modern eSignature component to be used in your Office 365 environment.

For regulated industries, electronic signature is required for a QMS software to be compliant with FDA and ISO 13485 regulations. For any organization, eSignature makes sure only authorized users approve documents or records.

BPA has developed an innovative eSignature component to be used with our apps on any device, directly within SharePoint and Teams.

eSignatures can be used internally to sign compliance documents, technical files, investigate incidents, or replace any paper signature. It can also be used with external suppliers to sign nonconformities or any other usage.

In this video we demonstrate how easy you can sign a compliance document, and a nonconformity form with multi factor authentication.

eSignatures can be added on any form by a simple drag and drop and protect document content or selected attributes.

BPA eSignature component gives the extra security needed when approving items in compliance with medical regulations. It makes SharePoint a more secure platform when signing documents or records, with no need to manage complex item-level permissions. It’s perfectly integrated with Microsoft 365 and multi factor authentication.

BPA eSignature is available at no additional cost with our modern Quality-Medical-CRM apps on Microsoft 365.

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Office365 MailMerge

Generate Reports on the Fly – Modern Mail Merge Component

Produce documents on the fly

Generate instant reports and documents in a click of a button, including data, signatures and images.

Business persons in the Quality, Compliance, Sales or any department spend a lot of time to prepare reports, like audit reports, nonconformity reports, management review reports, sales proposals, etc.

We just introduced a new modern mail merge component to generate formatted reports in a click of a button, which drastically simplifies time and effort to prepare structured reports.

BPA’s Mail Merge components is very flexible. Simply start from your existing report templates in Word format or start creating new templates. Placeholders can be simply added to merge any data or content you need to display in your report.

Users can produce complex reports by clicking a button, like a nonconformity or audit report. Text data, eSignatures, and photos will be merged in the report, which can be converted to PDF. A graphical wizard guides end users to generate custom reports by following a few steps.

The mail merge component can be used in Power Automate workflows to automatically generate reports when needed. For example, an audit report would be automatically produced when the audit execution has been completed and sent to the concerned persons, with no manual task needed.

The component is available with BPA’s modern apps for Quality, Medical and CRM and seamlessly integrates with Microsoft 365 technologies.

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ASQ Live Demo 2021

Shift to Instant Quality with BPA & Microsoft Teams – ASQ Live Demo 2021

Shift to instant quality with BPA software and Microsoft Teams – ASQ Live Product Demo, May 2021

This live BPA product showcase was presented during the ASQ virtual conference for quality and improvement, on May 27, 2021.

BPA develop innovative software solutions for quality and compliance to run in your secure Office 365 environment, with Microsoft Teams and SharePoint, leveraging the Microsoft Power Platform with Power Automate, Power BI and Power Apps.

During this live demo, you learn how to move to instant quality using our modern QMS software together with Microsoft Teams, in the context of nonconformity and CAPA management.

In this session, we demonstrate how easy anyone can report a nonconformity by taking photos with a mobile device, and instantly alert all members from your improvement team. We go through a typical 8D problem-solving process, using BPA QMS software directly inside Microsoft Teams, together with discussions and video conferencing. We explore Power BI reports to consolidate CAPA actions in a central dashboard and make your weekly improvement meetings productive.

Discover how you can significantly increase your improvement teams reactivity, reduce time to close incidents, and improve efficiency by using our QMS software with Teams, discussion flows and Office 365.

Share To Teams button in BPA Software

Introducing Share To Teams in BPA Software Solutions

Breaking news – You can now start a discussion in Teams in a click of a button from any page in our QMS, Medical and CRM software.

Navigating away from your software to start a discussion in Teams and losing context is not a smooth experience. With the Share To Teams feature, you can launch a discussion from any item or document without leaving the BPA software and context, boosting productivity and enabling instant decisions.

Share To Teams

Share To Teams is a quick and easy way to start a Teams discussion without leaving the software page context.

It’s simple as 1-2-3. Initially, you click a button to start a discussion. Secondly, you select a Teams or Channel you want to post the discussion. Finally, you add your discussion text. A link to the current page (the page you started the discussion) will be automatically appended to the conversation, and team members will be instantly alerted to view the page (e.g. an incident, document, or sales opportunity) and reply to the discussion.

This will drastically reduce time to solve problems, take faster decisions, and streamline processes.

This feature will be introduced to all modern Office 365 customers in June, at no additional cost.

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BPA Reports on Power BI

CAPA Power BI Report as One-Place Access for Continual Improvement

Corrective actions (CAPA) is the main asset to drive continual improvement. This is especially true in BPA apps for quality and medical compliance, because CAPA/action was designed to be the main cross-platform module to continually improve.

Power BI Action Report

The CAPA/action Power BI report provides a one-place access to verify actions effectiveness and overdue actions. 

This means, the CAPA/action module is a single point of access to verify company-wide improvement processes are efficient, like nonconformities, risks, indicators, controls, audits and more. Behind the scenes, prebuilt workflows ensure actions are effective prior to be completed.

With the prebuilt CAPA/action Power BI report, improvement teams have a one-place access to verify actions effectiveness, track overdue actions, and make their weekly meetings productive. Simply click any report graphic to filter actions by origin, effectiveness status, or responsible person. In a click of a button, users can open and update actions directly from the report.

Managers get access to consolidated actions and take faster decisions.

Like the opportunity pipeline for sales people, the CAPA/action report is the main place to go to ensure continual improvement, simplifying improvement meetings and boosting productivity.

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