AI can save a lot of time when looking for internal documents. On average, employees spend about 1.8 hours a day searching for information, which adds up to nearly 9 hours a week per employee. AI-powered search tools can cut this time by more than half.<\/p>\n
For example, AI search engines use natural language processing to understand queries better, giving faster and more accurate results. This not only saves time but also boosts productivity and reduces frustration.<\/p>\n
Using BPA Q-Pilot for our internal documents has been great. The assistant gives short and precise answers without needing to read related documents, saving a lot of time. The algorithm is smart enough to find relevant information even if the keywords are different, making answers more effective than regular search engines.<\/p>\n
Another key feature of AI is its ability to provide structured answers based on all related documents, helping users find the right information quickly and easily.<\/p>\n
At BPA, we estimate saving up to 5 hours per week per employee, which is like having 1 extra full-time employee for 8 collaborators. Our team can focus on more productive tasks, calls, and project delivery.<\/p>\n
Combining AI and automation opens up endless possibilities to simplify complex business problems and reduce manual work.<\/p>\n
Training employees on important procedures takes a lot of time and manual effort. Q-Pilot creates a training questionnaire based on the document content, sends it to the relevant people, checks their answers, and updates the eQMS.<\/p>\n
The AI assistant saves a full-time position for every 200 documents that need training.<\/p>\n
When preparing for internal audits, Q-Pilot makes an audit checklist with questions, answers, and related documents, saving days of preparation for each audit.<\/p>\n
At BPA, we often get requests for proposals from prospects. These RFPs include large Excel files with many questions about their technical and functional expectations for an eQMS system. Q-Pilot answers these questions and saves a lot of time when responding to RFPs.<\/p>\n
These are just a few examples of how AI is changing the way we work at BPA, saving us time and increasing productivity. These use cases are ready to be implemented for your organization.<\/p>\n