{"id":25453,"date":"2024-01-23T11:47:27","date_gmt":"2024-01-23T11:47:27","guid":{"rendered":"https:\/\/www.bpa-solutions.net\/?p=25453"},"modified":"2024-02-05T15:37:37","modified_gmt":"2024-02-05T15:37:37","slug":"comment-un-systeme-devaluation-de-la-qualite-de-lair-pilote-par-un-systeme-de-chat-peut-il-minimiser-les-couts-de-maniere-drastique","status":"publish","type":"post","link":"https:\/\/www.bpa-solutions.net\/fr\/how-can-an-ai-chat-driven-eqms-drastically-minimize-cost\/","title":{"rendered":"Comment un syst\u00e8me de gestion de la qualit\u00e9 \u00e9lectronique pilot\u00e9 par l'IA et la conversation peut-il r\u00e9duire les co\u00fbts de mani\u00e8re drastique ?"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.23″ global_colors_info=”{}”][et_pb_row _builder_version=”4.23″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.23.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”]<\/p>\n

In today\u2019s market uncertainty, Quality and Efficiency are key to make a real difference. It is with no surprise that successful organizations delivering quality products and services run on digital eQMS solutions. Generative AI<\/strong> and instant collaboration<\/strong> profoundly impact the way digital quality will evolve in the near future providing significant cost savings.<\/p>\n

In the quality landscape, digital solutions have evolved rapidly in the last 20 years, moving from on-premises file servers to the cloud. And rightly so, as cloud-based solutions<\/strong> provide considerable benefits, from increased security<\/strong> to lower cost<\/strong> compared to on-premises solutions.<\/p>\n

The digital quality maturity curve below shows the evolution of software solutions typically used for quality management with their main features, such as document management (eDMS), automated and AI-driven eQMS.<\/p>\n

The cost-saving values<\/strong> provided in this article will allow businesses to further appreciate the cost optimizations potential that can be achieved by leveraging cloud-based solutions, workflow automation, instant collaboration and generative AI integrated into their eQMS platform.<\/p>\n

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[\/et_pb_text][et_pb_accordion open_toggle_text_color=”#000000″ closed_toggle_text_color=”#919191″ closed_toggle_background_color=”rgba(234,234,234,0.96)” icon_color=”#7CDA24″ use_icon_font_size=”on” icon_font_size=”18px” _builder_version=”4.23.4″ _module_preset=”default” toggle_text_color=”#c4c4c4″ toggle_level=”h6″ hover_enabled=”0″ box_shadow_style=”preset2″ box_shadow_horizontal=”3px” box_shadow_vertical=”3px” box_shadow_blur=”6px” box_shadow_spread=”3px” box_shadow_color=”rgba(206,206,206,0.3)” global_colors_info=”{}” sticky_enabled=”0″][et_pb_accordion_item title=”Savings when transitioning from on-premises to the cloud” open=”off” _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

In moving to the Cloud, you can progressively abandon\u202fyour\u202fOn-Premises infrastructure and\u202freassign IT administrators to other duties.\u202fBPA will maintain and upgrade your software with no action required on your side.\u202fThis will sensibly reduce\u202fyour\u202funderlaying IT costs.<\/p>\n

A \u202fForrester study<\/a> demonstrated cost savings a midsize organization can expect\u202fby switching to the Cloud: more than $1M over 3 years with a 321% ROI<\/strong> and payback period of 2 months.<\/p>\n

With its robust security<\/strong>, the Microsoft cloud drastically reduces risks of cyberattacks, phishing and other data breaches. By providing an extra layer of security that makes it virtually impossible for fraudsters to get past, Multi Factor Authentication<\/strong> (MFA) can block over 99.9 % of account compromise attacks<\/a>. The global average cost of a data breach in 2023 is USD 4.45 million, according to IBM\u2014a 15% increase over 3 years. These estimations do not consider the indirect damage, as the impact on brand reputation and employee trust.<\/p>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Savings when populating the eQMS using the BPA platform” _builder_version=”4.23.4″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” open=”off” sticky_enabled=”0″]<\/p>\n

BPA is probably the only eQMS in the market allowing everyone to populate the software at no cost. Internal and external stakeholders can submit proposals, requests, answer surveys and training quizzes with no cost and license needed, by using configurable forms. Cost savings are important (have a look at the licenses we propose<\/a>).<\/p>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Savings when using an eQMS software like BPA to search for specific data and information” _builder_version=”4.23.4″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” open=”on” sticky_enabled=”0″]<\/p>\n

The IDC study<\/a> states that collaborators spend at least 5 hours per week searching for documents and data. It goes without saying that this represents quite a considerable cost for a business. An intuitive and effective eQMS or Digital Document Management System (eDMS) can cut half of that time.<\/p>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Savings when using an automated eQMS software like BPA” _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

According to Price Waterhouse Coopers<\/a>, 45% of work activities could be automated. With 50 employees making $50,000.00 a year, we added a 25% overhead to each employee and estimated a total cost of $3,125,000.00. Your organization, therefore, could be saving $1,406,250.00 annually.<\/p>\n

With no digital system in place, incorrect form submissions need to be reworked while manual document\/form approvals take time and are definitely not efficient. With an automated eQMS, important costs can be avoided thanks to intelligent forms and preconfigured automated workflows.<\/p>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Costs linked to non-compliance with regulations” _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

The cost of non-compliance is nearly three times higher than the cost of compliance by implementing governance and compliance frameworks and solutions. Each dollar spent on compliance (as a performing AI-driven eQMS) will save 3 dollars of non-compliance. Here are some examples<\/a>:<\/p>\n