Smoothly monitor the whole change lifecycle
BPA’s Change Management module enables effective monitoring of the whole change lifecycle with related impacts on compliance documents, products and processes, for optimal product releases, engineering procedures and suppliers handling.
Successfully apply the 8D methodology
A module that enables the daily implementation of the 8D methodology for better managing change requests, including risk analysis, action plans and effectiveness verification.
Include external stakeholders in the change process
- BPA’s QMS software on Microsoft365 and SharePoint makes it easy to include external stakeholders in the change process by using simple forms, as supplier deviation requests, engineering change notifications or CAPA forms.
- Automated workflows send forms and collect answers with no manual work needed. There is no additional cost for anyone to report changes through Microsoft Forms.
Ensure efficient change management with automated workflows
- When a change is reported, an automated workflow starts. Users are instantly notified on Teams for quick investigation, avoiding cumbersome email processes.
- Intelligent forms guide users through the whole 8D process while automated workflows make sure corrective actions (CAPA) are effective prior closure of the change request.
Let AI find similarities for improved Change Management
- To facilitate daily change management tasks, leverage our AI-powered digital assistant Q through Teams or the QMS interface
- Q helps you find similar changes based on configurable patterns, accelerating and streamlining your Change Management process.
Connect with Microsoft Dynamics 365 (ERP)
- BPA’s QMS platform fully integrates with Microsoft Dynamics 365 enabling seamless data retrieval from your ERP software when registering a change, such as a product, SKU or any data.
- Avoid redundant information across systems by having a QMS that effortlessly connects with your ERP.
Accelerate productivity with teamwork
- Minimize ineffective email exchanges and switch to productive real-time discussions in Microsoft Teams when working on changes.
- While discussing, end users can share change request cards with the option of starting right away a Teams session or assigning tasks.
Take faster, better decisions with Power BI
- This Change Management module is ready to be used in Power BI reports.
- Automatically share reports with decision makers and drill down interactive charts for actionable insights.
Do more with Microsoft 365 technologies
- The Change Management module leverages Microsoft 365 technologies, as Teams, Power Automate and SharePoint for ultimate user experience and security on any device.
- With BPA Solutions, fully align with your IT strategies to enforce security and optimize cost when managing changes.
Include external stakeholders in the change process
- BPA’s QMS software on Microsoft365 and SharePoint makes it easy to include external stakeholders in the change process by using simple forms, as supplier deviation requests, engineering change notifications or CAPA forms.
- Automated workflows send forms and collect answers with no manual work needed. There is no additional cost for anyone to report changes through Microsoft Forms.
Ensure efficient change management with automated workflows
- When a change is reported, an automated workflow starts. Users are instantly notified on Teams for quick investigation, avoiding cumbersome email processes.
- Intelligent forms guide users through the whole 8D process while automated workflows make sure corrective actions (CAPA) are effective prior closure of the change request.
Let AI find similarities for improved Change Management
- Simplify your daily Change tasks and leverage our AI-powered assistant Q through Teams or the QMS.
- Q helps you find similar changes based on configurable patterns, accelerating and streamlining your Change Management process.
Connect with Microsoft Dynamics 365 (ERP)
- BPA’s QMS platform fully integrates with Microsoft Dynamics 365 enabling seamless data retrieval from your ERP software when registering a change, such as a product, SKU or any data.
- Avoid redundant information across systems by having a QMS that effortlessly connects with your ERP.
Accelerate productivity with teamwork
- Minimize ineffective email exchanges and switch to productive real-time discussions in Microsoft Teams when working on changes.
- While discussing, end users can share change request cards with the option of starting right away a Teams session or assigning tasks.
Take faster, better decisions with Power BI
- This Change Management module is ready to be used in Power BI reports.
- Automatically share reports with decision makers and drill down interactive charts for actionable insights.
Do More With Microsoft 365 Technologies
- The Change Management module leverages Microsoft 365 technologies, as Teams, Power Automate and SharePoint for ultimate user experience and security on any device.
- With BPA Solutions, fully align with your IT strategies to enforce security and optimize costs when managing changes.
Experience firsthand BPA QMS software
Agile eQMS modules for all your requirements
Document Control
Non-Conformances Management
Audits Management
CAPA Actions
Equipment Management
Training Management
Process Management
Change Management
Risk Management
Supplier Management
Health & Safety
Information Security
Environmental Aspects
Frequently asked questions
What is the purpose of the Change Management module?
The Change Management module enables organizations to plan, assess, approve, and implement changes in a controlled and compliant way. It ensures every change is properly evaluated for risk, impact, and regulatory requirements, driving consistent, audit-ready continuous improvement across the company.
How does this module support continuous improvement and quality excellence?
Change Management integrates seamlessly with the eQMS to support closed-loop improvement. It connects with key modules like CAPA, Nonconformance, Document Control, and Training to ensure every improvement action is traceable, measurable, and aligned with quality objectives, helping teams reach operational and compliance excellence.
How does AI enhance the Change Management process in BPA?
Our AI-powered assistant Q accelerates Change Management by automatically identifying similar past changes based on configurable patterns. Working directly through Teams or the QMS, Q helps users quickly compare context, root causes, and outcomes, streamlining evaluations, improving decision-making, and ensuring faster, more consistent change implementation across the organization.
Are workflows for change requests already built-in?
Absolutely. BPA provides prebuilt, configurable workflows to manage the full lifecycle of a Change Request, from submission to review, approval, implementation, and closure. These workflows accelerate adoption, guarantee process standardization, and ensure a quick time to value.
Can the Change Management module be integrated with other QMS processes?
Yes. Change Management works hand-in-hand with CAPA, Non Conformance, Audit, and Incident modules. This ensures that all required actions are automatically triggered and tracked for full compliance and end-to-end process continuity.
Is there a reporting available for monitoring changes?
Yes. Interactive Power BI dashboards are available providing quality leaders with real-time visibility into open changes, bottlenecks, overdue tasks, and trends. This helps management make data-driven decisions and strengthens organizational governance.
Want to learn more about BPA's eQMS?
Extensions Available
Unlock peak performance with Power Extensions
Incident Power Apps
Easily report all non-conformities and incidents in the eQMS anywhere, on any device, even offline, with an intuitive app dedicated to frontline collaborators.
Audit Power Apps
Specifically designed for field inspectors, this app allows for simple, efficient and secure audits on any device, even when offline.
Equipment Power Apps
Simplify equipment and asset verification with an intuitive and secure mobile app designed to enhance your experience in the field on your preferred device.
Document Power Apps
Access all compliance documents easily on any device without the need of a 3rd-party application. Accessing documents has never been easier.
Power Bi Templates
Ready-to-use prebuilt business intelligence reports, designed to facilitate decision-making and let you focus on what really matters.
Workflow Templates
Push the boundaries of automation by unleashing Power Automate’s potential. 50+ workflows are available providing unlimited possibilities across platforms.
Dynamics 365
Easily extend your ERP on Dynamics 365 with robust quality management modules. Forget about syncing data and avoid redundancies across systems.
Teams Forms
Take faster decisions and enhance collaboration of your teams by quickly registering events in your QMS through forms while discussing in Teams.
Teams Productivity
To further enhance productivity, interact with your eQMS by just asking a chatbot to assign a task or schedule meetings while chatting on Teams.
Q-Pilot
Unlock the GenAI power on your internal eQMS data with a virtual Quality Management assistant. Simplify tasks and stay in control with “Q”.